Executive Assistant

Our client is a premier business intelligence provider for the import-export industry, and theyre currently in search of a highly organized, proactive, and personable Executive Assistant to support their President. This role is integral to the leadership team and requires exceptional communication skills, meticulous attention to detail, and the ability to manage complex schedules and project follow-ups effectively.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST

Key Responsibilities:

• Meeting Management: Attend leadership meetings, take detailed notes, and track actionable items to ensure follow-through.
• Follow-Up Communication: Manage and execute follow-up communications with team members and external partners to ensure that project milestones are met.
• Travel Coordination: Arrange all aspects of travel for the President, including creating detailed itineraries, booking lodging, and organizing transportation.
• Project Oversight: Assist in high-level project management by coordinating with internal and external stakeholders, ensuring timely progress and adherence to deadlines.
• Independence and Initiative: Handle tasks efficiently without constant direction, understanding the broader context of assignments to execute them accurately.

What Success Looks Like:

• Seamless Support: You provide exemplary support that allows the President to function efficiently and effectively, enhancing their capacity to lead.
• Project Coordination Excellence: Your coordination leads to the timely and successful completion of key projects and initiatives.
• Effective Communication: You ensure clear and timely communication within the team and with external partners, maintaining a balance between professionalism and approachability.

Skills and Qualifications:

• Education: Bachelors degree in Business Administration or related field preferred.
• Experience: At least 3 years of experience as an Executive Assistant, preferably within a technology or data services environment.
• Communication Skills: Excellent verbal and written communication skills.
• Technology Proficiency: Highly proficient in Microsoft Office and familiar with project management software. Having experience with using MacOS is a huge advantage!

Personal Attributes:

• Direct but Kind: Capable of communicating clearly and effectively while maintaining professionalism and approachability.
• Well-spoken with a Sense of Humor: Articulate and able to engage in the lighter, fun aspects of our corporate culture.
• Detail-oriented: Exceptional attention to detail with the ability to prioritize and manage multiple tasks simultaneously.

This role offers a unique opportunity to an Executive Assistant who is driven, detail-oriented, and dedicated to excellence. If you are ready to support high-level leadership in a dynamic, innovative environment, we invite you to apply and join our client's mission to transform the data industry.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form
• Record a video showcasing your skill sets
• By submitting this application, you agree to share your data and video with our clients and relevant parties for potential job opportunities.

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