Job Description
This is an exciting opportunity for an experienced personal assistant (PA) to provide professional support to the Chief Financial Officer , Chief Risk Officer, Investment Director and Human Capital Executive within Old Mutual Investments.
Old Mutual Investments is a leading investment platform and holding company of five independent asset management Affiliate businesses. These include Old Mutual Investment Group (listed equity and multi-asset); Old Mutual Alternative Investments (unlisted assets); Futuregrowth (fixed income & credit); Marriott Asset Management (income solutions) and Old Mutual Specialised Finance (shareholder credit and ALM). Old Mutual Investments acts as a responsible Shareholder of these Affiliates, supporting their growth and development. The Old Mutual Investments platform has excellent growth opportunities, both organic and inorganic.
Key Result Areas
Administration & Support
- Schedule appointments and maintain diaries of executive management, including complex travel requirements.
- Responsible for office infrastructure, e.g. office equipment and ordering stationery etc.
- Co-ordinate and maintain effective office procedures and efficient workflows.
- Provide administrative assistance to support the leadership of the Executives this includes actioning of emails, taking of accurate minutes, and proactive follow-up of items contained therein.
- Organising of Boards and Committees, including compiling quarterly report packs, keeping the website up to date, scheduling meetings including travel and catering, and liaising with Board Directors and Corporate Secretarial.
- Assist with the collation of all management information - ensuring items are prioritized and actioned.
- May act as a receptionist from time to time.
- Take action as authorised during managers absence - use initiative and judgement to see that matters requiring attention are referred appropriately or handled in a manner so as to minimise effect of managers absence.
- Building and maintaining relationships with a diverse set of senior stakeholders, both internal and external to the organization.
- Ensuring partnership with relevant executives/businesses to ensure deliverables, such as board committee papers, reports and ad hoc requests are structured appropriately.
- Manage voice-mail, taking detailed messages and interface with external and internal clients and other stakeholders appropriately.
- Receive and assist visitors and refer them as required.
- Assist with the co-ordination and management of ad hoc tasks, projects and events.
- Prepare required presentations and correspondence using PowerPoint, Excel, Word and Outlook.
- Collate and prepare expense claims and invoice payments.
- Maintains confidentiality of information.
- Assist with the collation and distribution of board meeting packs.
- Extensive experience as a PA at a senior level, dealing with Company Senior Executives.
- Preference for a secretarial/PA qualification.
- Advanced Computer literacy skills (MS Word, Intermediate Excel, PowerPoint, Outlook and Internet).
- Strong relationship management, communication and co-ordination skill sets are key to this role.
- Makes increased contributions by broadening individual skills.
- Adaptability
- Attention to detail
- Building customer loyalty
- Communication
- Team Player
- Ability to multi-task/flexible approach
- Building working relationships
- Professionalism
- Information gathering and Follow-up
- Interact confidently with senior management
- Proactive execution mindset
This role would suit a dynamic, proactive individual with strong relationship, communication, and organisation skills. We are looking for a team player that is tech-savvy and action-oriented.
Skills
Education
Closing Date
26 August 2023
Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.
All prospective employees are required to disclose their vaccination status as part of the recruitment process.
Please refer to the Old Mutuals Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.
