EXECUTIVE PERSONAL ASSISTANT

REQUIREMENTS

Matric
Relevant 3 year Secretarial Diploma
Managing an executive environment
SAP Management Self Service (MSS)
Advanced experience in Microsoft Office: Word, Excel & Power Point
Understanding of professional business communication methods and processes
Adhere and be sensitive to organisational impacts/influences (red tape, protocol, etc)
Business knowledge
An understanding of structures, committees and processes
Display a high level of confidentiality

RESPONSIBILITIES

Secretarial support to an Executive(s)
Plan, co-ordinate and manage meetings
Co-ordinate follow ups
Proactive diary management
Alert Executive(s) to requirements for special events/meetings
Ensure Manager(s) is/are equipped with necessary documentation to proceed with meetings
Manage client calls to meet their expectations
Administration
Source required information for Manager
Support Manager(s) with all Human Resources management actions on SAP
Manage payment of invoices
Credit card and cell phone administration
Taking of minutes and responsible for managing follow-ups where required
General office management
Ordering of office supplies
Ad hoc requests