Executive Personal Assistant

Job Purpose

This role is to support the Managing Executive: Investment Banking with day-to-day deliverables and on strategic projects by executing, organising and coordinating all functions of the role efficiently and effectively.

Job Responsibilities

• Coordinate executive/manco meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Manco members and attendees.
• Support IB Manco in relation to governance meetings including setting agenda, pack collation/distribution, minute taking, sign off/distribution.
• Plan, organise and anticipate requirements well in advance, to support the Managing Executive by providing high-level administrative support.
• Coordinate the logistics for internal and external events/meetings including catering, venue and technology requirements.
• Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.
• Serve as primary source of contact for the IB Manco correspondence, documentation and communication.
• Manage and maintain the Managing Executives diary and mailbox effectively to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
• Monitor the Managing Executives inbox and deal with any correspondence, that can be managed on behalf of the Executive, and address matters or escalate concerns using discretionary decision making.
• Ensure that correspondence, documents and reports are appropriately laid out in compliance with Nedbanks standards, formats and are appropriately forwarded to the correct parties in a timely manner.
• Prioritise conflicting needs; handle matters efficiently and follow through on projects to successful completion.
• Keep abreast of technology requirements, adhering to privacy and confidentiality requirements.
• Build collaborative relationships with internal, external stakeholders through effective communication and work closely with IB Manco and their managerial support.
• Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened.
• Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.
• Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.
• Perform general administrative functions and manage office administration as required.

Essential Qualifications - NQF Level

• Matric / Grade 12 / National Senior Certificate
• Diploma

Preferred Qualification

Relevant Business| Marketing | Legal or Finance degree

Minimum Experience Level

5 years experience as senior personal assistant

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking procedures
• Business principles
• Business terms and definitions
• Data analysis
• Governance, Risk and Controls
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• minutes taking

Behavioural Competencies

• Communication
• Energy
• Initiating Action
• Stress Tolerance
• Work Standards
• Planning and Organizing

Employment Equity Statement

Preference will be given to individuals from underrepresented groups.

Please contact the Nedbank Recruiting Team at +27 860 555 566