The individual will be responsible for providing Executive and Administrative support to the Managing Director
Main Functions
- Screening of calls and determine according to best judgement how callers can best be assisted
- Diary management, co-ordinating internal and external meetings
- Dealing with and following up on enquiries in the absence of Executives, with the ability to action time sensitive tasks
- Client liaison and follow ups
- Organise all travel arrangements both local and international if and when necessary
- Organising, planning and co-ordinating national conferences and group meetings
- Accurate typing, editing, creating and finalising of documents within Planet Fitness Format, with the ability to demonstrate intermediate and or advance ability on excel.
- Assisting with formatting, editing and typing of documents including proposals and reports in Word / Excel and PowerPoint
- General organising and administrative support as required
- Record minutes of meetings and action accordingly
- Represent and action a professional manner for the office of the Managing Director at all times
Requirements:
Qualifications and Experience
- Matriculation certificate (Grade 12)
- Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook)
- Minimum of 8 years in a Secretarial/Personal Assistant role or with relevant hands-on experience.
- 5+ years' experience as an Executive PA within a high-level environment
- Ability to work on various Projects and multi-task and meet the required deadlines
- Ability to prioritise work according to urgency and importance
- Administration would be required to be on point and accurate
- Ability to demonstrate a high level of confidentiality
- Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports
- Previous experience with the preparation of proposals and formatting of documents would be advantageous
- Ability to prioritise work according to urgency and importance
- Able to track sudden changes in order to ensure all tasks are met.
- Must be able to work independently and take ownership of all required responsibilities
- Strong ability to prioritise
- Previously dealt with Director's and managed their Office / Personal diaries.
- Excellent telephone manners
- Ability to deal effectively with individuals at all levels, including Members, Senior Management and Directors
- High level of confidentiality
- Excellent organisation and administration skills
- Professional and diplomatic
- Able to work under pressure and meet deadlines
- Must be able to multitask and cope with requests from a team perspective
- Must be able to work independently and take ownership of responsibilities
- Professional and diplomatic
- Self-motivated
- Methodical and attention to detail
- Strong communication (verbal and written)
- If you are an employee of Planet Fitness, please ensure that you follow the internal application process.
- If you have not heard from Planet Fitness within 14 days, your ap
