Executive personal assistant is needed in Pretoria.
Job requirements:
- Matric
- Relevant 3 year Secretarial Diploma
- Managing an executive environment
- SAP Management Self Service (MSS)
- Advanced experience in Microsoft Office: Word, Excel & Power Point
- Understanding of professional business communication methods and processes
- Adhere and be sensitive to organisational impacts/influences (red tape, protocol, etc)
- Business knowledge
- An understanding of structures, committees and processes
- Display a high level of confidentiality
Job responsibilities:
- Secretarial support to an Executive(s)
- Plan, co-ordinate and manage meetings
- Co-ordinate follow ups
- Proactive diary management
- Alert Executive(s) to requirements for special events/meetings
- Ensure Manager(s) is/are equipped with necessary documentation to proceed with meetings
- Manage client calls to meet their expectations
- Administration
- Source required information for Manager
- Support Manager(s) with all Human Resources management actions on SAP
- Manage payment of invoices
- Credit card and cell phone administration
- Taking of minutes and responsible for managing follow-ups where required
- General office management
- Ordering of office supplies
- Ad hoc requests
