Job Overview: As an Executive Assistant, you will be the right-hand person to our Director, playing a crucial role in the smooth running of our recruitment consultancy. Your responsibilities will include booking client and candidate interviews, managing our contact database, handling invoicing, and assisting in moving clients along the sales pipeline. Your role is pivotal in maintaining our reputation for efficiency and professionalism.
Key Responsibilities:
- Schedule and coordinate client and candidate interviews, ensuring seamless communication and timely reminders.
- Efficiently organize and manage contact information, utilizing our CRM system to its full potential.
- Process invoices using Xero with accuracy and promptness.
- Assist the Director in advancing clients through the sales pipeline, utilizing CRM tools.
- Maintain strong client relationships through effective liaison and communication.
- Contribute to our social media presence and marketing efforts, ideally having proficiency in Canva or similar tools.
- Continuously improve and maintain internal processes and systems to enhance operational efficiency.
- Proven experience as an Executive Assistant, preferably within a recruitment or consultancy environment.
- Strong expertise in CRM systems and their application in sales and client management.
- Proficient in Xero for financial management and invoicing.
- Excellent organizational skills, adept at managing multiple tasks and deadlines.
- Strong communication skills, both written and verbal.
- Familiarity with social media management and graphic design tools like Canva is highly desirable.
- A process and system-driven approach, with a keen eye for detail and optimization.
- Be part of a pioneering team in remote recruitment.
- Opportunity to work in a dynamic, innovative environment.
- Flexibility and autonomy in your role.
- Join a community that values creativity, innovation, and drive.
