Reports to: Office Manager
Location: Fully remote (South Africa-based), working UK hours
Salary: R25, 000 per month
Job Overview
We are seeking a detail-oriented and organized Proofreader to join our team. You will be responsible for proofreading and invoicing inspection reports for our UK-based company. This role involves ensuring that all necessary information is included in the reports and following up with team members to gather any missing details. Your work ensures that completed reports, along with invoices, are promptly and accurately delivered to customers.
Responsibilities & Duties
Morning Assessment:
Review outstanding reports to determine if they can be completed within the day.
If completion is unlikely, check each report for major components and follow up with clerks as needed.
Proofreading Reports:
Ensure all elements of each report meet required specifications, including
Consistency of Statement of Condition (SOC) with the main report.
Complete descriptions and pictures of manuals, alarms, keys, meters.
Full descriptions and sets of pictures for each room.
Accurate recommendations in check-out reports.
All pictures in landscape and deletion of blurry images.
Finalisation and Invoicing:
If the report is complete, finalise it, create the invoice, and send both to the customer. Archive the report thereafter.
Handling Missing Information:
Vital: Attempt to find missing items or contact the clerk. If unresolved, reach out to the customer for a re-visit.
Important: Contact the clerk and escalate if necessary.
Minor: Search other sections for the information. If not found, proceed without it.
Quality Control:
Complete a Quality and Conduct Form for reports with missing items or a Good Practice Form for exemplary reports, supporting continuous improvement.
Qualifications
Education: University graduate or equivalent work experience.
Skills:
High level of attention to detail over prolonged periods.
Strong communication skills to collaborate effectively with team members.
Ability to maintain professionalism when sending reports and invoices to clients.
Working Conditions
- Fully remote, South Africa-based, working UK hours.
