Facilities Manager at Camps Bay Retreat

Village N Life is a leading Tourism and Hospitality company based in Camps Bay. If you thrive on a company culture that focuses on growing their staff through career development and staff incentives, this is the company for you.

Camps Bay Retreat, part of our portfolio, seeks an experienced Facilities Manager to ensure that all aspects of the property are in good, clean and working condition and plan and maintain the preventative maintenance program.

Minimum Requirements

Matric
Diploma in Project Management / Facilities Management
Valid Driver's license essential
Valid First Aid certificate (advantageous)
Valid Fire Marshall and Evacuation Certificate (advantageous)

Experience

Previous experience in the same / similar position in a 4/5 star hotel
Familiar with all the duties and procedures of the Maintenance department
Third language advantageous

Duties and responsibilities

Strategy and resource planning

Engage with executives and departmental managers to gain insight to the business operations changes, trends and outlook, and align resources accordingly
Formulate baseline facilities roadmap for the property
Mobilise internal and external resources to support facilities activities
Ensure regulatory and corporate compliance by establishing relevant structures, benchmarking and monitoring protocols

Gardens and Grounds

Hotel gardens to be immaculately manicured and maintained
Irrigations systems to be efficiently operational
Plan growing, harvesting and planting of flora depending on crop and season
Ensure gardens and nursery are aesthetically pleasing
All pathways to be clear of obstructions and debris
Prune and trim all hedges, trees and shrubs
Ensure litter / debris is taken to the dump
Ensure plants in the rooms are regularly looked after
Assist the kitchen in vegetable and herb gardens, ensuring it is maintained and always has plants available
Maintain all garden equipment and stores
Establish suitable controls for water conservation

Property Maintenance

Conduct annual Conditioning surveys
Initiate, monitor and control Preventative Maintenance Programs
Developing and planning of all alterations to ensure more efficient operations
Daily walkabouts through property to ensure areas are neat and clean and all work progress is on track
Ensure all rooms are in 100% working condition prior to guest arrival
Back of house areas are held at the same standards as front of house areas
Set in place and manage the asset register to ensure effective asset control

Stores

Store securely all tools in a safe place to prevent loss or damage of equipment
Ensure that all stocks and supplies are timeously requested and stock is readily available
Repair damaged equipment or construct new equipment when so required, within reason, to ensure the smooth running and operation of all areas on the property
Ensure storekeeping procedures are followed
Conduct monthly stock takes and sign off asset lists

Management

Plan, organise, direct and control all aspects of the maintenance and facilities departments
Daily issue of work allocations, then monitor to ensure correctness and completion thereof and that work areas are left in a clean and tidy state
Ensure a log book is kept of snags picked up by operations team
Monitor that the Project Management Books are used for all work completed
Understand our standard specs on all wood and metal items
To ensure effective communication by attending meetings as required
To carry out all reasonable task requested by senior/top management
Deal with guests in a polite and friendly manner, offering a high standard at all times
Further your own knowledge of management methods and principles to ensure further upgrading in management standards and maintenance procedures.
Available to assist with Duty Manager shifts
Work overtime when required

Finances and controls

Ensure that only approved suppliers are used for contract work
Have brief documented and signed off before having outside contractors carry out projects
Always check and sign off work completed by contractors before they leave the site
Ensure Purchase order procedures are followed
Control monthly budget and investigate ways of reducing costs of water, electricity and gas
Contract, SLA of Management of technical services
Prepare CAPEX and OPEX budget for approval

Health, Safety and Security

Be aware of all fire safety and emergency procedures and that the team is fully trained
Ensure the team consists of qualified emergency personnel - fire fighters, Health and safety officers, first aiders
Ensure all fire equipment is serviced regularly
Ensure all security equipment is is in 100% working condition
Ensure Key Procedure is adhered to
Lead in disaster recovery and emergency planning
Ensuring that safety procedures are followed by all staff on the property (including access to the property, CCTV, access to units)

Human Resource

Understand and maintain your manplan while staffing according to occupancy and projects
Ensure that the recruitment process is followed
To hold regular on the job training sessions
Conduct probationary and performance reviews timeously
Accurately complete HR status forms and submit them before deadline
Ensure that all staff are dressed in correct uniform at all times
Ensure fair and equitable discipline is applied
Maintain accurate attendance records of all maintenance staff
Maintain effective roster
Maintain staff files

If this sounds like an exciting opportunity to you, we would like to hear from you.

Due to the large volume of applications, only candidates that meet the requirements will be contacted.

If you have not heard back from us in 2 weeks, please consider your application as unsuccessful.

Desired Skills