We are currently hiring for a Finance Administrator, and this role requires working on-site. It's based in Pinelands, Cape Town.
As a Finance Administrator, you will be responsible for managing financial transactions, processing invoices, maintaining accurate financial records, and supporting the finance team. You will utilize Xero as our finance system to ensure efficient and accurate financial operations.
Duties & Responsibilities
- Process invoices, expense claims, and payments accurately and in a timely manner.
- Checking of timesheet and contractor invoices
- Capture of Debtors and Creditors, customer invoicing, purchase orders, supplier invoicing, statements etc
- Various admin duties eg: Sending bulk emails, notifications, announcements, reminders etc etc
- Preparing and updating spreadsheets
- Checking of POs on various portals
- Ordering of office stationery
- Following up on invoice payments
- Coordinate with vendors, suppliers, and internal departments regarding financial matters.
- Monitor and manage accounts payable and accounts receivable.
- Support month-end and year-end financial close processes.
- Assist with audits and provide necessary documentation and information.
- Draw Consultants reports from internal ATS Zoho
- Save and retrieve information on Sharepoint
- Proven experience working as a Finance Administrator, Finance Assistant, or similar role.
- Proficiency in using Xero or similar accounting software is required.
- Strong understanding of basic accounting principles and financial processes.
- Excellent attention to detail and accuracy in financial record-keeping.
- Good communication and interpersonal skills for collaborating with team members and external stakeholders.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Familiarity with financial regulations and compliance standards.
- Strong analytical and problem-solving skills.
- Proficient in Microsoft Office suite, particularly Excel and Word.
