Financial Administrator-Bookkeeper

A niche, stable company based in Gauteng North, specializing in retirement fund administration, is seeking a seasoned Financial Administrator. The role includes managing client contribution schedules, ensuring accurate fund movements, processing benefit claims, and handling general administration up to trial balance. Ideal candidates will have a degree in Finance or Accounting, expertise in retirement fund administration, and proficiency in MS Excel, Word, PowerPoint, and Pastel. Key duties involve updating retirement funds, preparing financial statements, and overseeing company administration tasks. Join our dedicated team to help provide tailored financial solutions to our clients.

JOB DESCRIPTION

FINANCIAL ADMINISTRATOR BRYANSTON

Role Overview

• Control Client Contribution schedule and allocate client funds.
• Ensure correct movement of investment funds.
• Pay benefit claims and group risk premiums. General administration including production of the Retirement Funds Financials up to Trial Balance.
• Liaise with Retirement Funds Auditors relating to the production of Funds Financials.
• Assist with the companys financial reporting and liaise with Company auditors relating to financial statements.
• Control all invoices.

Qualifications

• Degree in Finance or Accounting or equivalent tertiary qualification.

Experience & Knowledge

• Knowledge of Retirement Fund Administration and Regulatory Compliance.
• MS Excel, Word, PowerPoint and Pastel.

Key Performance Areas

Monthly update of Retirement Funds

• Check Client Contribution schedules and submit to Consultants for distribution.
• Ensure that Schedules are returned, reconcile and release to Data Capturer for action.
• Reconcile monthly Contribution receipts.
• Allocate payments on bank statements to correct Client Accounts.
• Invest, Disinvest and Switch as per Asset/Liability match and allocate per Client Benefits schedule.
• Maintain Benefits Tracking and assist Claim processing of Retirement Funds.
• Load Benefit payments for authorisation and release.
• Reconcile Group Risk premiums per Client and load payments for authorisation and release.

General Retirement Fund Administration

• Track monthly updates of Retirement Funds to ensure they are within target dates.
• Prepare Funds Annual Financials up to Trial Balance and submit, with Working Papers to companys Auditors and Financial Services Board.
• Liaise with FSCA regarding submissions and deal with matters arising therefrom.

Company Administration

• Check Supplier and Client invoices and load for authorisation and payment.
• Control collection of commissions with Consultants.
• Liaise with the Bookkeeper at the Company Auditors to ensure timely production of Monthly Management Accounts.
• Liaise with Payroll Clerk at Company Auditors to ensure correct payment of monthly salaries and commissions.
• Attend to Auditors queries relating to production of Companys Annual Financial Statements.

Personal Competencies

• Ability to communicate effectively.
• Ability to work under pressure and meet deadlines.
• Good financial analytical skills and problem-solving ability.
• Adaptable to change and new technology.

Key Performance Measures

Retirement Fund Administration

• Meet deadlines as set per Employer for completion of Contribution schedules.
• Allocation of payments in system deadline set per Fund.
• Tracking Fund claims processing deadline set per Fund.
• 100% accuracy of invoices sent out.
• Payments/Returns for PAYE, VAT, UIF and SDL done on time - zero penalties.
• Management Accounts with Variance analysis completed by 10th of each month.
• No claims arising from SLAs, Contracts or agreements.
• No liabilities arising from uncovered risks.
• Zero adverse findings from auditors.

General Retirement Fund Administration

• Track monthly Fund updates deadlines set per Project.
• Production of TBs and working papers Set per Fund.

Company Administration

• Receipt of Management Accounts By 3rd Monday each month.
• Payment of Salaries By 25th each month.
• Completion of Annual Financial Statements 1st Draft within 2 months and submitted to FSCA within 4 months.