Finance Administrator Re Issues PRETORIA

Finance Administrator Re Issues PRETORIA Finance/Accounting

Pretoria - Gauteng

Finance Administrator: Re-Issues

PRETORIA

Ref: FA/RE-ISSUES/HO/2024/07-02T

R255 450 (basic salary) level 6 per annum

12 Month Fixed Term Contract

Purpose

Two temp positions for Finance Administrator: Re-Issues are available at the Government Pensions Administration Agency based at the Pretoria Head Office. These positions will be filled on a 12 months temp contract via Recruitment Agencies. The purpose of the post is to provide administrative support for the re-issuing of benefits within the Unclaimed Benefits section.

Key Performance Areas

The incumbent of this position will be responsible for a wide variety of financial administrative tasks which includes the following, but not limited to:

Processing Of Unclaimed Cases

Process cases as allocated by State Accountant in accordance with relevant procedures.

Conduct payments on traced unclaimed benefits in accordance with standard procedures.

Communicate estimated payout to beneficiary in writing, once approved by State Accountant.

Refer cases where complex issues have been identified to the State Accountant.

Processing of Re-issues.

Amending/Changes of pay point and address.

Submissions.

Response to queries.

Exception cases with incomplete documents.

Adhoc project required by management.

Prepare Re-issues Of Benefits Transactions

Conduct payments on traced unclaimed benefits in accordance with relevant processes.

Implement payment changes for re-issue of benefits in accordance with standard procedures.

Maintain accurate financial records of re-issues.

Verify payment and disbursement numbers on the system against documentation, ensuring accuracy.

Ensure that banking details on the pension benefits re-issues are correctly captured on a daily basis prior to the payment run.

Ensure that banking details changes on the monthly instructions are correctly captured on a daily basis prior to the monthly run.

Draft submissions to Legal Section for payment older than seven years.

Draft memorandums to Forensic Section to validate SAPS cases submitted by member and beneficiaries before payment.

Draft memorandums to Forensic Section related to fraudulent applications.

Assist clients with queries telephonically and/or by email.

Liaison with all relevant stakeholders.

Ensure that all applications submitted for processing of re-issues and pay point meet the requirements.

Assisting management with audit enquires and resolve findings if any.

Ensure that work given is accurately submitted in time.

Validate all applications received against the information on Pekwa system.

Validate all South African identity documents and passport with Department of Home Affairs (DOHA) system.

Validate letter of Authorities with the Master Portal.

Submit all cases above 1 million Rand for safety web verification before payment.

Escalate all complex enquiries to the State Accountant to resolve.

Assist with the testing of the Remas request.

Submit daily statistics to the State Accountant.

Implement specified controls to ensure safekeeping of batches of re-issue transactions.

Clear re-issue suspense accounts in accordance with defined procedures.

Competencies, Knowledge, And Skills

Knowledge of Civil Pension Software (CIPVEN), Workflow and Portal.

Knowledge of Compliance with fund/scheme rules and Accounting procedures.

Knowledge of applicable legislation within GEPF will serve as an advantage.

Knowledge of GEPF products and services will serve as an advantage.

Knowledge of Public Service Prescripts and Legislation.

Ability to establish controls and monitor tasks.

Knowledge of Compliance with standard Accounting and relevant procedures.

Communication skills.

Accuracy and thoroughness.

Finance skills.

Ability to prioritize and meet deadlines.

Planning and organizing skills.

Customer service oriented.

Persuasiveness and flexibility.

Ethical business conduct.

Ability to work under pressure.

Ability to detect errors.

Adhering to business ethics.

Accountability.

Teamwork.

Minimum Requirements

An appropriate three-year tertiary qualification: degree / national diploma (at least 360 credits) (Finance related) with 18 months proven experience in the accounting / financial management field of which at least six (6) months should be in Payments / Re-Issues

OR

A Senior Certificate /Grade 12 coupled with three years appropriate proven experience in the accounting / financial management field of which six (6) months should be in Payments / Re-Issues

Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word.

Closing date: 21 July 2024

Should you not hear from us within 14 days of the above closing date, please consider your application unsuccessful.

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