Financial Manager

Introduction

A golf and lifestyle estate in Pretoria East is seeking to employ a Financial Manager to manage its total accounting function.

Job Purpose

To manage the total accounting function and to produce accurate and timely management information as required.

Education And Qualification Requirements

Minimum education (essential)

Relevant Finance / Accounting degree

Minimum Education (essential)

SAIPA registration

Minimum Applicable Experience (years)

5 years

Required Nature Of Experience

Financial Management in a Golf Club environment would be a recommendation.
Financial accounting to balance sheet
Financial reporting
Risk management
Management of people
Process and system design and implementation

Skills And Knowledge (essential)

Accounting Software (i.e., Pastel / Xero / QuickBooks)
Microsoft Excel (advanced)
Basic computer knowledge
Financial accounting (accounting to balance sheet)
Debtors & Creditors
Cashbooks
Payroll management
Financial reporting
Financial compliance
Budgeting and forecasting

Competencies Required (Essential)

Examining Information
Interpreting Data
Convincing People
Resolving Conflict
Meeting Timescales
Checking Things
Following Procedures
Upholding Standards

Competencies Required (Important)

Documenting Facts
Providing Insights
Establishing Rapport
Articulating Information
Making Decisions
Directing People
Showing Composure
Embracing Change
Inviting Feedback
Managing Tasks
Producing Output
Taking Action

Key Performance Areas, Weights, and Objectives

Financial Management (30%)

Ensure all statutory submissions are done on time.
Compile sales figures according to the budget for board meetings.
Prepare journal entries for all three companies and attach supporting documents.
Sign of weekly Competition fee reconciliation according to voucher list done by Ass Accountant.
Compile and capture the monthly interest journal on equipment purchased.
Submission of all insurance claims and keeping a record of all claims.
Monthly HOD meetings to ensure expenses are kept in line with the budget.
Assist other departments to improve controls and take ownership of decisions.
Maintain Asset register.
Ensure controls and procedures are maintained by all HOD.
Ensure the SCM process is followed by all departments.
Review debtors AA in excess of 60 days discuss with GM for possible handover.
Optimisation of financial systems (Financial, payroll, clocking).

Reporting (30%)

Produce monthly financial management reports.
Preparation of annual budgets.
Prepare the financial report for the Board meetings.
Ensure that the management reports are prepared for the Clusters.
Ensure seamless audit and clean audit reports.
Prepare annual budgets in conjunction with HOD`s.
Obtain clarity on the details behind the various budget requests.
Control the Admin budget expenditure.
Manage the Asset Register.
Compile rounds and golf cart stats for board meetings.
Compile sales figures according to the budget for board meetings.

Payments (10%)

Sign off reconciliations between supplier statements and the supplier ledger to company payments for all three companies.
Approve payments as 2nd approver.
Ensure the correct procedure is followed when a new supplier is loaded on the system.
Release new beneficiary loaded according to company policy.

Payroll (10%)

Oversee maintenance of all employee records and files.
Review attendance and overtime registers for the ground workers prepared by the HOD.
Oversee the leave application process and ensure that HODs and CEO approve leave before a staff member goes on leave.
Check and reconcile all ground workers' hours and overtime hours to the attendance registers and send them to the Financial Director for review and signature.
Reconcile payroll documentation of the monthly payroll run for both companies PJM and WHOA.
Commission for pro shop sales and membership.
Compile leave provision journal for both companies.
Prepare payroll journal and process journal onto Pastel.
Prepare all statutory documentation for both companies (PAYE SDL UIF GARNISHEE UNION EMP201, EMP501).
Compile and submit the annual workmens compensation to the Department of Labour.
Compile a 13th cheque and performance bonus schedule.
Compile the salary increase schedule for approval to the Board of Directors.
Prepare annual leave schedules.
Keep a file with all payroll documentation for both companies for audit purposes.

Team Management (10%)

Establish, improve, and ensure active management of the teams KPAs with frequent feedback.
Ensure there is appropriate and continuous team training.
Improve and maintain department-specific induction.
Active monitoring and reporting of performance.
Actively manage team well-being.
Manage relevant HR-related processes.

Stock Management (10%)