We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversied by geography, product and manufacturing capability.
Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.
The Groups key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.
OBJECTIVE:
The role requires effective communication skills and interaction with various functions in the business, other functions in Aspen Group and external parties as the following will be required:
- Manage a team of accountants, controllers and administrators to effectively support the central finance functions and internal controls including, but not limited to, monitoring and analysing admin expense cost centers (e.g. Finance, Legal, IT, Regulatory, HR, Executive Management, Demand & Supply planning etc.); internal and external audit outcome delivery; cash book, fleet, asset and insurance process management, control and administration.
- Serve as the central point of contact for Group Tax and Group Treasury functions (including exercising approval functions in line with the approved levels of authority)
People Management
- Attract, develop, and retain high quality team members.
- Lead the team as a role model who demonstrates Aspens values, inspires, motivates, and coaches team members to maximise the quality of their output.
- Drive ownership, accountability innovation and efficient processes.
- Learning solutions are identified, proposed and implemented according to on-going personal and team development plans.
- Ensure KPAs are set and approved.
- Plan knowledge management and ensure backup resourcing to avoid loss of knowledge/information due to attrition.
- Develop and report on succession plan
- Ensuring adequate financial controls are designed and implemented. Controls to be aligned to Internal Financial Control Framework as received from Group.
- Co-ordinate internal and external audits and ensure requests from the audit team are allocated and delivered timeously.
- Ensure that all matters pertaining to internal and external audit from a Central Finance perspective are dealt with timeously and accurately.
- Maintain and update audit findings tracker. Assist the business in resolving the findings, if required, by implementing controls or highlighting compensating controls. Ensure quarterly review with management team.
- Maintain and update Financial Internal Control Frameworks for the following business cycles: Revenue & Receivables, Purchases & Payables, Inventory, Payroll, Intangible Assets, Treasury & Cash and Financial Close & Reporting. Adhere to published timelines.
- Responsible for preparation and submission of the Internal controls self-assessment. Adhere to published timelines. (IFCSF attestation CR360)
- Responsible for preparation and submission of the Fraud checklist. Adhere to published timelines (CR360).
- Perform designated approval function in line with approvals framework.
- FNB Administrator: Keep the user profile up to date with quarterly reviews, ensure users are deleted when they have resigned, and documents are completed for new users.
- Ensure that SOPs relevant to the area of responsibility are in place and regularly updated.
- Ensure contract compliance.
- Ensure compliance with IFRS.
- Annual Budget, Five Year Plan and Quarterly Forecast Processes
- Facilitate Budget, Forecast & Five-Year model processes for support cost centres
- Detailed review and insightful reporting on variances
- Input into Budget presentation pack
- Address queries timeously
- Review monthly commentary and analyses prepared by the central finance team
- Identify and communicate risks and opportunities which impact the business.
- Prepare relevant COGNOS notes for monthly and budget/forecast submissions to Group Reporting
- Prepare and submit the annual insurance declaration as distributed by the Group Risk team on timeline as communicated. Ensure all claims are timeously concluded.
- Drive continuous improvement in all areas of responsibility incl. SAP.
- Projects: participate in project teams (acquisitions, divestments, etc.). Assist with and drive to completion ad hoc projects as assigned.
- Relationships: Establish a high level of credibility and manage strong working relationships with both external and internal parties
- Responsible for Property, Plant and Equipment (PPE) and Intellectual Property (IP):
- Manage and oversee the budget and forecast processes for both PPE and IP. This will include the cashflow impact of any capex spend. Ensure agreed timelines are adhered to.
- Responsible for monthly reporting of capex spend. Track actual spend against budget and revise forecasts accordingly.
- Identify and report on risks and opportunities.
- IP
- Ensure monthly feedback is received regarding product discontinuation, cancellation of registrations, cancellation of projects and cancellation of new launches. Engage with the Fixed Asset Accountant for feedback and updates and business if required.
- Understand the costs capitalized.
- Ensure entries are accounted for correctly as per agreement, if required. Recons must be maintained.
- Ensure the IP register is maintained to IFRS and Group standard.
- Ensure bi-annual impairment assessments are completed (for definites, indefinites and projects) and those impairments are approved and processed. Adhere to reporting timelines.
- Review useful life of IP.
- Review category split between definite and indefinite and IP owner.
- Ensure project spend is accurately accounted for. Ensure engagement with the various parties for development projects, technical projects and regulatory projects.
- PPE
- Fixed asset register must be up to date. All assets physically on the premises must be on the register and vice versa.
- Ensure fixed assets WIP (assets under construction) remains current and depreciation is accounted for accurately.
- Assist and guide the team in managing the IT assets (End User Computing).
- Ensure the completeness, existence, accuracy and validity of the IT assets and IT asset records.
- Engage with IT team, business units and external suppliers.
- Ensure fleet administration function is effectively managed
- Ensure Cashbook function is effectively managed
- Take responsibility, with the Group Tax team, of all matters relating to SARS
- Ensure stock function is effectively managed
- Grade 12
- Bachelors degree in accounting, finance and /or similar disciplines
- At least 3 years working experience in a finance environment (audit or otherwise)
- Staff management experience (3+ years)
- Prior experience in the interpretation and use of accounting standards and the Companies Act
- Asset management and IFRS requirements for fixed and intangible assets
- Internal controls/internal audit and risk management experience
- Computer literate advanced in MS Excel, MS Word, MS PowerPoint and a fully integrated computer system
- Staff management experience
- Prior experience in the interpretation and use of accounting standards.
- Asset management and IFRS requirements for fixed assets.
- Internal controls/internal audit and risk management.
- Understanding of VAT and income tax
- Effective planning, organising and co-ordinating
- Highly numerate
- Strong analytical skills
- Strong capabilities in logical reasoning
- Results driven
- Effective problem solving and decision making
- Independent and self-directed individual that can drive execution
- Effective interpersonal skills and able to influence people and decisions
- Clear written and verbal communication
- Attention to detail
- Passion for controls and processes
- Strong team management skills
- Ability to work under pressure
- Innovative
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