JOB DESCRIPTION
FINANCIAL ADMINISTRATOR BRYANSTON
Role Overview
- Control Client Contribution schedule and allocate client funds.
- Ensure correct movement of investment funds.
- Pay benefit claims and group risk premiums. General administration including production of the Retirement Funds Financials up to Trial Balance.
- Liaise with Retirement Funds Auditors relating to the production of Funds Financials.
- Assist with the companys financial reporting and liaise with Company auditors relating to financial statements.
- Control all invoices.
- Degree in Finance or Accounting or equivalent tertiary qualification.
- Knowledge of Retirement Fund Administration and Regulatory Compliance.
- MS Excel, Word, PowerPoint and Pastel.
Monthly update of Retirement Funds
- Check Client Contribution schedules and submit to Consultants for distribution.
- Ensure that Schedules are returned, reconcile and release to Data Capturer for action.
- Reconcile monthly Contribution receipts.
- Allocate payments on bank statements to correct Client Accounts.
- Invest, Disinvest and Switch as per Asset/Liability match and allocate per Client Benefits schedule.
- Maintain Benefits Tracking and assist Claim processing of Retirement Funds.
- Load Benefit payments for authorisation and release.
- Reconcile Group Risk premiums per Client and load payments for authorisation and release.
- Track monthly updates of Retirement Funds to ensure they are within target dates.
- Prepare Funds Annual Financials up to Trial Balance and submit, with Working Papers to companys Auditors and Financial Services Board.
- Liaise with FSCA regarding submissions and deal with matters arising therefrom.
- Check Supplier and Client invoices and load for authorisation and payment.
- Control collection of commissions with Consultants.
- Liaise with the Bookkeeper at the Company Auditors to ensure timely production of Monthly Management Accounts.
- Liaise with Payroll Clerk at Company Auditors to ensure correct payment of monthly salaries and commissions.
- Attend to Auditors queries relating to production of Companys Annual Financial Statements.
- Ability to communicate effectively.
- Ability to work under pressure and meet deadlines.
- Good financial analytical skills and problem-solving ability.
- Adaptable to change and new technology.
Retirement Fund Administration
- Meet deadlines as set per Employer for completion of Contribution schedules.
- Allocation of payments in system deadline set per Fund.
- Tracking Fund claims processing deadline set per Fund.
- 100% accuracy of invoices sent out.
- Payments/Returns for PAYE, VAT, UIF and SDL done on time - zero penalties.
- Management Accounts with Variance analysis completed by 10th of each month.
- No claims arising from SLAs, Contracts or agreements.
- No liabilities arising from uncovered risks.
- Zero adverse findings from auditors.
- Track monthly Fund updates deadlines set per Project.
- Production of TBs and working papers Set per Fund.
- Receipt of Management Accounts By 3rd Monday each month.
- Payment of Salaries By 25th each month.
- Completion of Annual Financial Statements 1st Draft within 2 months and submitted to FSCA within 4 months.
