Manage, co-ordinate and optimise all fleet operations activities and processes. To work closely with internal stakeholders utilising vehicles for business purposes and collaborate in driving efficiencies, policy implementation and compliance in all fleet related matters. To serve as a subject matter expert, providing guidance and advice to all relevant stakeholders and partners on all fleet management related matters.
Minimum Requirements
- Essential: A Graduate Degree in Logistics or a related field. NQF 7.
- 10 Years experience within the Fleet Management environment
- A minimum of three years' experience at a management or supervisory level is required.
- 2 Years supervisory or team leader experience within a Procurement environment.
- Strong knowledge of procurement principles, practices, and regulations.
- Familiarity with sourcing and procurement software systems.
- Fleet Operations Management
- Develop and implement fleet management policies, procedures, and best practices.
- Oversee the day-to-day operations of the fleet, ensuring vehicles are available and operational when needed.
- Optimize vehicle utilization to minimize downtime and maximize efficiency.
- Schedule and coordinate regular maintenance and repairs for all vehicles.
- Maintain accurate maintenance records for each vehicle within standard operating procedures (SOPs).
- Ensure vehicles comply with all safety and emissions regulations.
- Manage and maintain effective relationships with maintenance providers and suppliers.
- Evaluate and recommend vehicle purchases and replacements as and when required.
- Co-ordinate the disposal of older vehicles through sales or auctions in line with SOPs.
- Negotiate and manage vehicle acquisition contracts in collaboration with other internal support functions.
- Monitor and control fuel consumption and costs, implementing corrective actions where needed.
- Implement and drive consistent fuel-efficient driving practices for departments utilising vehicles.
- Manage fuel card programs and fuelling processes in line with compliance and SOP measures.
- Enforce strict adherence to all relevant safety policies and procedures.
- Monitor driver performance and compliance with regulations and implement corrective action where required.
- Address driver concerns and issues.
- Implement safety training programs for drivers.
- Stay up-to-date with industry safety standards.
- Vehicle Management
- Implement optimal telematics systems for vehicle monitoring purposes.
- Generate reports on fleet performance, maintenance, and costs and share insights with relevant stakeholders.
- Use data to make informed decisions and improvements on all fleet related matters.
- Implement internal controls for the Fleet Department.
- Handle accident reporting and investigations according to policy standard and SOPs.
- Ensure the fleet's strict compliance with all insurance requirements.
- Evaluate and adopt alternative fuel options when feasible.
- Continuous Improvement and Compliance
- Develop and implement emergency response plans for accidents or breakdowns.
- Stay current with laws and regulations related to fleet management.
- Ensure all vehicles and drivers are compliant with applicable laws.
- Stay informed about advancements in fleet management technology.
- Implement technology solutions to improve fleet efficiency and safety.
- Maintain accurate records of vehicle registrations, inspections, and licenses.
- Keep records of maintenance, repairs, and vehicle history.
- Financial Management
- Participate in developing fleet management initiatives and optimisation strategies to drive performance and cost containment.
- Responsible for determining relevant best practices to create efficiencies in every process.
- Participate in preparing monthly OPEX and CAPEX budgets on behalf of the division for Executive review.
- Manage and control the departments relevant cost centres to ensure alignment to the Copmanys revenue and efficiency objectives.
- Contain costs while maintaining high levels of impact and performance.
- Develop best practices to achieve the larger Operational financial goals.
- Demonstrate a keen commercial understanding of the strategic financial objectives of the Company and advise senior leaders accordingly on financial matters related to Fleet Management initiatives.
- Responsible for ensuring that monthly expenses are managed, and excessive costs are investigated.
- Responsible for overseeing accountability for wastage, theft and non-compliance.
- Responsible for overseeing that all company assets are managed and maintained to the companys standards.
- Constant negotiating with suppliers and partners (of products and services) for acceptable pricing.
- Stakeholder Management and Influence
- Manage relationships to ensure mutually beneficial working conditions across departments.
- Build and sustain successful relationships with senior level representatives of relevant partners in the interest of maximizing growth opportunities for the Company.
- Ensure effective cross-functional relationships through sharing of relevant information to assist departments in the achievement of their strategic objectives.
- Implement and maintain relevant processes to measure customer satisfaction with Fleet Management services provided and ensure improvements are implemented where needed.
- Negotiate and manage contracts with suppliers, including vehicle dealerships and maintenance providers.
- Ensure cost-effective and reliable service from vendors.
- Responsible for empowering staff coupled with creating appropriate accountability expectations and performance management initiatives.
- Manage with authenticity and integrity.
- Responsible for overseeing relevant employee recruitment, performance evaluation, promotion, retention and termination activities.
- Analyse shortfalls and arrange training to improve technical skills where required.
- Ensure that employee grievances are addressed and build a positive working environment for employees.
- Responsible for overseeing that all staff follow department policies and procedures.
- Responsible for development of best practices and oversee that staff adhere to achieve department goals.
- Responsible for overseeing the process of attracting and retaining talent for the department.
- BEHAVIOURAL COMPETENCIES
- Relationship Management
- Fleet Operations Management.
- Vehicle Management
- Continuous Improvement and Compliance.
- Financial Management.
- Stakeholder Management and Influence.
- People Management
