Main Purpose of Job
You will be responsible for managing the accounts payable function, ensuring accurate and timely processing of vendor invoices, preparing monthly creditor reconciliations and maintaining strong relationships with suppliers.
You will process daily financial transactions, including verifying, classifying, posting, and recording accounts payables and other general ledger data.
Key Performance Areas (Core, essential responsibilities outputs of the position)
Accounts Payable Management
- Process and verify vendor invoices, ensuring accuracy and adherence to company policies.
- Review and reconcile statements from suppliers, resolving any discrepancies in a timely manner.
- Coordinate with internal departments to obtain necessary approvals for invoice processing.
- Prepare and process payment batches and electronic payments.
- Manage the payment schedule to ensure timely and accurate disbursements.
- Monitor and address any issues related to payment processing, such as rejected payments or payment inquiries from suppliers.
- Ensure compliance with company policies in all aspects of accounts payable.
- Maintain accurate and up-to-date documentation for all vendor transactions.
- Assist in financial audits by providing necessary documentation and information related to accounts payable.
- Ensure supplier compliance with BBBEE requirements and assist in compilation of supporting data for BBBEE verification.
- Generate regular reports on accounts payable activities, including ageing reports and cash flow analysis.
- Preparation of monthly balance sheet reconciliations
- Assist in the audit of sales representative expense claims back to supporting data
- Assist in the processing of intercompany journals and month-end journals
- Daily update of entities' bank balances and compilation of daily bank reconciliations
- Processing good received notes (GRVs) onto pastel for stock received and verifying the accuracy of the information on supplier invoices
EDUCATION
- Bachelor of commerce- Accounting, Finance, or a related field.
- Minimum 5 years work experience
- Proven experience as a Creditors Accountant
- Strong knowledge of accounts payable processes, financial regulations, and compliance.
- Good knowledge of Microsoft Office (Word, Outlook)
- Advanced Excel
- Good knowledge of Pastel/similar accounting system
- Excellent attention to detail and organizational skills.
- Deadline driven
- Time Management skills
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Analytical skills
- Able to work under pressure
- Planning skills
- Use Initiative
- Collaborate with the finance team, procurement, and other relevant departments to streamline processes and improve communication.
- Participate in cross-functional teams for projects related to financial process enhancements.
- Drivers License
- May be required to work overtime when requested
- None
