Human Resource Payroll Officer

Job purpose

The purpose of the Payroll Officer is to ensure Payroll processes are accurately and timeously delivered and to report and maintain Payroll information as and when required.

Formal education

Grade 12
HR Diploma/ Payroll Diploma

Work experience

3-5 years proven payroll experience
Proven numerical capabilities and manual financial calculations
Accuracy and attention to detail
Computer literacy (mainly SAP HR/Payroll & Excel)
Knowledge of SARS
Up to date with legislation changes regarding payroll, BCEA and SARS

Technical / legal / iso certification

MS Office Basic (Word, Excel, Outlook, Teams, PowerPoint)
SAP User (HR, Payroll module)

Competencies

Computer Literacy (MS Office)
System skills (payroll System)
Knowledge of relevant legislations Basic conditions of employment Act.
Communications skills
Administrative skills
Numerical skills
Excellent communication and interpersonal skills
Knowledge of HR administration
Maintain client relationships

Key responsibilities

Maintain and update payroll system
Collect, validate and capture payroll and employee benefit related information e.g.bonus, increases, overtime.
Ensure proper document control.
Understand workflow on ESS.
Basic understanding of tax and its implications.
Basic understanding on BCEA.
Verify payments against payroll reports.
Compile reports as and when required and forward to relevant Manager.
Compile month end report
Process monthly /Weekly Pay slips if necessary.
Ensure recons are done for Medical Aids, Pension and Provident.
Leave Audits.
Ensure that the yearly tax tables and medical aid changes are done annually.
Ensure that all documentation is filed correctly and in accordance to set standard
Ensure that all personnel records are kept in accordance with statutory and tax requirements.
Maintain professional relationships with internal and external stakeholders.
Resolve customer queries timely and accurately.
Maintains employee confidence and protects payroll operations by keeping information confidential
Update terminated employees master files correctly and in line with Company policy.
Assist employees with medical aid changes, Pension and Provident claims and families with death benefits.
Complete UIF forms as and when required and hand over to the relevant employees
Submit payroll reports reports timeously
Administer AA88 deductions, reconciling the deductions. Ensure timeous payments to SARS.
Checking all inputs and ensure the final payments are processed timeously.
Ensure that all filing is stored in the share drive.
Handle all payroll related queries.

(aa) Applying for tax directive via SARS and capture on SAP.

(bb) Payroll input commissions, incentives etc.

(cc) Calculation of retrenchments and work back agreements

(dd) Responsible for HR Communication via employee news

(ee) Process advances on SAP

(ff) Monthly reporting

(gg) Ensure payroll calculations are done correctly

Personal attributes