Human Resources Administrator at Famous Brands

The incumbent must perform a Human Resources administrative function in support of the assigned HR Business Partner, which includes but is not limited to HR administration and reporting.

Human Resources Administration and Reporting

Ensure that all administrative duties are in compliance with policies.
Assists employees with the completion of all necessary documentation relating to new engagements, terminations and changes to conditions and/or benefits of all employees, in line with HR Policies
Ensures that payroll input is accurate by performing monthly audits on the information captured on to the HR payroll system prior to sign off by the HR Business Partner i.e -Manage the Front end process of HRMDV and Cross checking each other
Ensures that there are effective HR controls and systems in place and maintained on an ongoing basis
Ensures that support is provided for increase letters that are drafted and sent to all employees following approval of increase mandates
Compiles and maintains job descriptions and organograms as necessary.
Ongoing HR Tracker reporting as well as any HR Ad hoc reports required.
Administer leave queries.
Ensure that new employees have access on the systems they require to do their work on by notifying the relevant parties.
Notify IT of all terminations and contract changes.
Clear all HR queries on various platforms.

Employee Well-Being and Support

Provides assistance on all Human Resources Policy related matters, including loan policy, funeral benefits, salary advances, sale of leave, medical aid, provident fund, study assistance, maternity benefits and contracts
Provides a counselling service to all staff on work related matters and social problems, and makes referrals to professional bodies including EAP services where appropriate
Provides an advisory service on employee benefits including medical aid and retirement benefits, study assistance, and pre-retirement counselling
Provides guidance and counselling to management and staff on the disability process, and provides an ongoing counselling service regarding the progress of their application, which is followed up in writing

Education, Training and Development Practices

Support with the onboarding and induction process for new employees
Process study assistance documents,

Recruitment, Selection and Retention of Staff

Assists management with the recruitment and selection of staff by short listing applicants, setting up of interviews, interviewing, and reference checking applicants
Ensures that applicants are notified timeously regarding the outcome of interviews, and that appointment and regret letters are processed accordingly.
Conducts exit interviews and captures the responses into a monthly report
Conducts 100 day interviews and captures the responses into a monthly report.
Advertise roles on internal and external platforms

Industrial Relations

Attends disciplinary, grievance, and appeal hearings to assist the HR Business Partner with administrative and other processes
Provides assistance to line management in the compilation of disciplinary allegations, including letters of suspension, and general correspondence between the parties - (On an Administrative basis as and when required)
Capture all IR related matters on the system.
Assists with Human Resources related projects on an ad hoc basis as the need arises.
Ensures that Staff Surveys are conducted and returned timeously to ensure accurate statistics are obtained.
Support with the ongoing HRMDV project to ensure accurate data loaded on the System (Sage 300)
Process purchase orders and payments on Workflow.
Support employees with ESS queries

Education and Experience