Human Capital Coordinator

Our client is seeking a Human Capital Coordinator who will be responsible for providing administrative support within the Human Capital team by handling the daily administrative and HC duties of the organisation.This individual will work closely with each member of the Human Capital team and collaborate with many Line Managers and Head of Teams of our client.

Responsibilities

• Provides administrative support to the entire Human Capital Team.
• Arranging interviews when required by the People Partners and Human Capital Manager.
• Assist with Human Capital Projects as and when required.
• Conduct onboarding & induction for new recruits and help new employees integrate into the organisation.
• Ensure new employees receive the Induction checklist, and associated information on their first day of employment and that facilities/equipment is readily available upon commencement of employment.
• Assist the People Partner with alignment of the recruitment plan with Employment Equity targets.
• Update the workforce plan profile on a monthly basis for Employment equity purposes.
• Assist with the submission of the EEA2 and EEA4 for each year.
• Able to take and draft minutes in a professional and understanding manner.
• Coordinate internal & external training requests, sourcing providers and book training dates.
• Arrange and organize all HR events as assigned, including team building sessions, culture workshops and more.
• Processes documentation and prepares reports on general HC activity.
• Coordinates internal and external training sessions and workshops.
• Maintains work structure by updating job descriptions for all positions.
• Collates all employee data for the monthly newsletter and reports.
• Maintains employee records and ensures regular audits of documentation are done.
• Assists with audits of HC information where required.
• Assist with HC monthly reports.
• Prepare headcount reports for the Team.
• Maintains the Corporate Calendar.
• Planning of internal and external meetings where necessary.
• Loading HC related invoices to SAGE.
• Preparation of birthday boxes for employees.
• Preparation of red boxes for new employees.
• Assisting with planning and implementation of Wellness week

Skills

• Highly people orientated.
• Team player.
• Excellent written and verbal communication.
• Works well under pressure and meets tight deadlines.
• Good communication skills.
• Excellent interpersonal skills.
• Good presentation skills.
• Exceptional organisation and time management skills.
• Strong problem-solving skills.
• Attention to detail.
• Basic knowledge of South African labour laws.

Qualifications

• Matric.
• A diploma in Human Resources, Social Science or Industrial Psychology would be an added advantage.
• Minimum 3-5 years work experience in a relevant human resources position.
• Sound knowledge of employment law and its practical application in the specific context.
• Basic knowledge of HRIS systems (Bamboo HR and Sage 300 would be beneficial).
• Good knowledge of HR input to change management processes.
• Well-developed IT skills, MS Word and Excel and very proficient in MS PowerPoint would be very beneficial.
• Experience of undertaking a range of tasks requiring a high degree of discretion, sensitivity and negotiating skills.
• Experience of working independently and on your own initiative.