Key Performance Areas
Office Administrative Support
- Provide administrative support in the HR office (including responding to e-mails, mail and telephone)
- Type correspondence proficiently including letters, faxes, etc.
- Manage diaries and co-ordinate meeting appointments (including HR Managers and HR HODs).
- Allocate and reconcile supplier invoices correctly and resolve all queries
- Submit expense claims to the Finance department as per company policy and procedures.
- Monitor staff leave as per department norms and company policy.
- Track staffing schedules and days off
- Order stationery, paper and other consumables (as per company procedures), ensuring availability on demand.
- Develop a filing system (including records and reports) that enables others in the department to be able to access required documents
- Store confidential documents for safe keeping
- Troubleshoot and resolve first line queries and issues with guests and other stakeholders.
- Coordinate the flow of paper and electronic documents to the appropriate parties
- Complete reports / minutes/ presentations / departmental documents and distribute to relevant parties
- Follow through on outstanding issues and action lists from minutes
- Provide administrative support on departmental projects, newsletters, memos, logging of assessments, etc.
- Process and follow-through on gaming licence applications (if applicable)
- Liaise with travel service providers to co-ordinate travel, car and accommodation arrangements
- Coordination of HR Events
- Send out meeting invitations in advance (within reasonable time period to accommodate delegates).
- Complete and distribute agenda and minutes timeously
- Book meeting and assessment venues according to meeting requirements number of people, equipment, times, access to floor, accessibility, refreshments, and time frames.
- Co-ordinate required equipment and ensure all in working order e.g. Air Conditioning, Laptop, Proxima etc.
- Arrange catering in line with RSVPs and dietary requirements of the attendees.
- Assist with coordination of Staff roadshows; HR related events and Wellness interventions
- Grade 12
- Secretarial Diploma is an advantage
- A minimum of 2 years administrative / secretarial functions
- Planning and co-ordination
- Handling information / following instructions
- Clerical Administrative functions
- Problem-Solving
- Checking / attention to detail
- Writing formal correspondence
- Take initiative
- Customer service orientation
- Relationship building
- Presentation skills
- Please note that when applying for any position, reference checks will be completed and personal information as defined in the Protection of Personal Information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the included Privacy Statement.
- Please also note that if you have not been contacted within 1 month after the closing date of this advertisement, please accept that your application has been unsuccessful.
