ICT Administrator | Information & Communications Technology | Centurion

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for an ICT (Information And Communications Technology) Administrator based at our operations in Head Office Centurion, Reporting to the IT Manager this role is responsible to manage debtors accounts to ensure payment is received

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility

Main Purpose of Position

The position will perform day to day administration tasks required for the Information Technology (IT) department and assist in the asset management and procurement processes for the whole company.

Effective administration of IT Invoices and Procurement process.
Consolidation of monthly invoices received
Manage procurement process from the IT Department, including the tracking, follow up and feedback on deliveries and items ordered
Follow up with 3rd party vendors with regards to procurement, and escalate as required.
Vendor and product analysis 1st line
General administration relating to filing, etc.
Effective SLA Administration
Process any documentation with regards to SLA contracts
Maintain SLA contract database
Follow up on SLA requirements and provide feedback as needed
Administrate and control an effective communications function
Maintain Vodacom EVB & APN databases through monthly spend analysis reporting to the Finance Executive for all business units.
Manage office equipment contracts (Printers, Scanners etc) and monthly report on billing
Ensure monthly billing received, paid and allocated
Communicate the product and service requirements to potential suppliers
Conducting supplier analysis to ensure cost effectiveness
Ensure quality assurance processes exist per key supplier
Implement and maintain standardized maintenance services for communications assets
Implement all new requirements in terms of IT related start-ups of new contracts
Analyse and explain major variances actual to budget on a monthly basis
Ensure expense mandates follow audit procedures
Effective administration and management of IT office
General Ad Hoc administration
Coordinate and arrange all relevant meetings and workshops
Control filing of documentation
Handle all incoming and outgoing mail/courier services
Switchboard for IT Department
Health and Safety
Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents on all levels
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time