Supervisor (Electronic Purchase Order Processing)

Listing reference: click_016025

Listing status: Online

Apply by: 29 February 2024

Position summary

Industry: Wholesale & Retail Trade

Job category: Creditors

Location: Cape Town

Contract: Permanent

EE position: Yes

Introduction

We are seeking to appoint a Supervisor (EPO) for our Accounts Expense Team in the Accounts Payable Department.

Job Description

Purpose

To ensure that all electronic purchase orders are accurately created by the team within the period the expense has occurred and in line with SLA agreements; and to ensure that all costs are accurately accrued where purchase orders have not been created.

Job Objectives

To monitor the processing of purchase orders to ensure department KPA and business SLAs are met.
To build a motivated and competent team by providing support, coaching, training and mentoring to staff; and to complete administrative tasks relating to time and attendance and performance management within required timeframes.
To deal with all employee relations tasks in a professional manner and timely manner.
To manage the expenses for the team to ensure that it is aligned to budgets.
To accurately analyse all expense account groups to ascertain whether all costs have been accounted for accurately and in the correct financial period.
To submit accurate weekly and monthly reports.
To prepare, maintain and update all purchase order templates used by the business for purchase orders creation.
To ensure that all rejected orders are addressed and resolved in line with KPA deadlines.
To assist with the clearing all open purchase orders that are aged.
To resolve vendor queries within stipulated timeframes.
To complete testing for approval of projects directly impacting the team.
To be an authorised signatory for releasing Accounts Payable payments on the banking platform and approve payments within agreed timeframes.
To prepare documentation to provide support for audit purposes and financial controls.

Minimum Requirements

Qualifications and Experience: