Listing status: Online
Apply by: 29 February 2024
Position summary
Industry: Wholesale & Retail Trade
Job category: Creditors
Location: Cape Town
Contract: Permanent
EE position: Yes
Introduction
We are seeking to appoint a Supervisor (EPO) for our Accounts Expense Team in the Accounts Payable Department.
Job Description
Purpose
To ensure that all electronic purchase orders are accurately created by the team within the period the expense has occurred and in line with SLA agreements; and to ensure that all costs are accurately accrued where purchase orders have not been created.
Job Objectives
- To monitor the processing of purchase orders to ensure department KPA and business SLAs are met.
- To build a motivated and competent team by providing support, coaching, training and mentoring to staff; and to complete administrative tasks relating to time and attendance and performance management within required timeframes.
- To deal with all employee relations tasks in a professional manner and timely manner.
- To manage the expenses for the team to ensure that it is aligned to budgets.
- To accurately analyse all expense account groups to ascertain whether all costs have been accounted for accurately and in the correct financial period.
- To submit accurate weekly and monthly reports.
- To prepare, maintain and update all purchase order templates used by the business for purchase orders creation.
- To ensure that all rejected orders are addressed and resolved in line with KPA deadlines.
- To assist with the clearing all open purchase orders that are aged.
- To resolve vendor queries within stipulated timeframes.
- To complete testing for approval of projects directly impacting the team.
- To be an authorised signatory for releasing Accounts Payable payments on the banking platform and approve payments within agreed timeframes.
- To prepare documentation to provide support for audit purposes and financial controls.
Qualifications and Experience:
- Finance degree/ diploma (Essential)
- 2 Years relevant experience in similar position.
- Experience in managing a team.
- Finance background and an understanding of related transactions.
- SAP (Essential)
- MS Office Suite
- Strong problem solving skills.
- People management.
- Computer literate.
- Good administration and team leadership skills.
- Good planning and organisational skills.
- Good attention to detail
- Excellent communication skills.
- Deciding and Initiating Action.
- Leading and Supervising.
- Presenting and Communicating Information.
- Delivering Results and Meeting Customer Expectations.
- Following Instructions and Procedures.
- Achieving Personal Work Goals and Objectives.
