ITS Asset and Procurement Lead

Job specification ITS Asset and Procurement Lead

Job title/position: Asset and Procurement Lead

Number of positions: 1 (one)

Function and Business Unit: Infrastructure - IT Services: National (JHB Onsite)

Description Of The Role And Purpose Of The Job

The Assets and Procurement Lead will be responsible for all South African offices and will work with multiple IT vendors to purchase hardware, software and consumables aligned with the firms technology standards framework. Negotiates with vendors to obtain best prices and specifications, creates purchase orders for the acquisition of equipment as well as receipting delivery. Performs reporting and closely working with Finance to ensure processing of invoices until payment is done. Manages equipment lifecycle including quotations, ordering, updating inventory tool / Oracle, repairs, and secure disposal. Provides input for annual financial budgets. Ensures streamlined processes are in place for onboarding, offboarding, stock take of inventories and internal audit requirements are compliant. Manage Vodacom Spend Manager and provide billing reports to Business Units.

Key Responsibilities

• Manage Asset Administrator and associated functions,
• Assist with purchasing and managing assets as assigned,
• Responsible for product support and warranties, maintenance, and software contracts, as well as hardware purchases, and license information,
• Maintain vendor relationship,
• Create all purchase requisitions for the ITS business unit in South Africa,
• Manage asset lifecycle,
• Obtain and review competitive quotes, and proposals from vendors and contractors; discuss evaluations. and review with requesters and subject matter experts,
• Provide pricing quotes for items and preparing orders with suppliers,
• Verify line items of the purchase order with the packing slip and ensuring the quality of the materials received,
• Responsible for shipping defective equipment to vendor and arranging replacement,
• Research products and equipment; prepare product/equipment specifications,
• Manage Financial budget,
• Research websites/contact vendors to gather technical information and prices on supplies and equipment,
• Maintain repository of enterprise software licenses/keys,
• Assist with updating and maintaining inventories for all equipment and supplies including location, asset tag number serial number make and model of equipment,
• Coordinate with ServiceDesk onsite service calls for equipment installation and maintenance as needed,
• Maintain and oversee new and existing statistical and analytical reports to inform the management of asset management metrics and trends,
• Monitor supplier payments report to ensure payments are processed,
• Manage Vodacom onsite resource and associated functions,
• Monitor ServiceNow tickets for Assets and Procurement,
• Provide pricing quotes for items and preparing orders with suppliers,
• Daily checking of emails and Service-Now calls for any quotes required.

Skills

Skills and attributes required for the role:

• Experience in presenting technology recommendations from a business perspective,
• Experience in planning and carrying out audit and reconcilements,
• An excellent working knowledge of the current MS Office products, particularly Excel (Advanced Excel skills) is required,
• Excellent people skills with the ability to communicate effectively at all levels and manage people and their expectations,
• Exhibits utmost integrity and displays visible stewardship character traits in the handling and security of all KPMG assets,
• Has a strong preference for following and maintaining standards and procedures,
• Confident in reconciling numerical differences when checking the accuracy of stock take and asset reconciliation,
• Ability to work independently and as part of a team,
• Good organisational skills to ensure effective planning and prioritisation takes place regularly.

Attributes

• Extremely high level of confidentially and integrity,
• Excellent client focus and ability to deal with conflict,
• Able to maintain a friendly, professional manner when liaising with clients, even in challenging situations,
• Ability to effectively multi-task with strong organisation skills; a self-starter with initiative, ability to foster innovation and excellent problem-solving skills,
• The ability to build collaborative relationship with good interpersonal skills and the ability to relate well to colleagues with differing levels of expertise and skills while championing inclusion and diversity,
• The ability to work well under pressure and to perform to deadlines,
• Team player who is self-aware,
• Sound decision making ability with the ability to consult where needed,
• Focus on continuous improvement within the ITS function while advancing an ethical environment,
• High level of attention to detail and a desire to drive quality,
• The ability to work unsupervised.

Minimum requirements to apply for the role (including qualifications and experience):

• Degree in Information Technology or Business Administration is strongly recommended,
• IT Asset Management (ITAM) and Software Asset Management (SAM) certification will be advantageous,
• ITIL Certification is essential,
• Experience of at least +5 years in high volume fast paced environment is essential,
• Experience of at least 2 years maintaining software licensing purchase agreements is essential.