Internship: REGIONAL SUPPORT ADMINISTRATOR (JHB)

This person will be responsible to act as the link between the stakeholders and the field team to manage all the administrative tasks of the business for multiple accounts/clients at the same time. Ensure accurate maintenance of all data linked to each specific client account and to ensure compliance within the assigned region. The role is based in Johannesburg and will be supporting various regions remotely

Stipend = R8 500.00

KEY RESPONSIBILITIES:

Logistics
Compliance
Data Capturing
Warehouse Management
Project Management
Out-bound calling (telephonic)
Asset Management
Health & Safety

Qualifications

Diploma/Degree from an accredited institution.

SPECIAL REQUIREMENTS

Intermediate Advanced skills: MS Excel, PowerPoint, MS Word

Additional Information

KEY PERFORMANCE AREAS:

RESPONSIBILITIES

FINANCIAL

Management & control of Fuel and weekly/monthly expenses
Audit / spot checks of call diaries vs business kms on travel logs
Build and maintain good relationships with all internal and external key players, especially with suppliers and attempt save on
Process petty cash requests and recons
Liaise with procurement suppliers
Ensure reports, recons and expenses are received from the field staff for respective accounts/clients
Understand and work with finance on job sheet, job no, quote no and all other financial aspects
Reconciling and accounting for all assets
Adherence to all financial processes always

PROCESSES

Always adhere to company and client business processes
Make suggestions to increase efficiencies

LOGISTICS

Ensure that all staff are fully equipped with all the required tools to implement field objectives to 100% compliance
Distribute required items to field staff, as per distribution list

ORGANISATION

Identifies deficiencies in skills among sales consultants within channels and works to improve individuals capabilities through coaching and guidance
Build peer support and strong internal and external relationships

REPORTING

Daily, weekly, and monthly reporting
Day end statistics to be reported on all targets reached, and all exceptions cleared
Reporting on vehicle checks
Reporting on telephonic calls
When relevant any Health check reporting
Health and Safety reporting for region

OPERATIONS

Point of sale & warehouse management & reporting
Responsible for coordinating the entire process surrounding non-compliance issues identified
Ensure that all account statistics are managed daily to ensure a 100% clear exceptions & variance report detailing daily achievement against strategic objectives
Create project plan, gathering input from all stakeholders and manage to completion
Assisting region with Axonify database management
Responsible for managing and coordinating all data input as relevant to outlet add-ons and drop-offs
Ensure data integrity checks are conducted
Quality Assurance of diaries on a regular basis and ensure that call diaries are in line with agreed frequencies
A range of Health & Safety responsibilities to ensure compliance against all internal and external requirements

GENERAL ATTRIBUTES