Inventory Supervisor

Purpose of the Job

Effectively carry out and supervise inventory procedures within an operation or as allocated in line with Value inventory procedures and customer inventory requirements. Ensure all reports are managed and maintained and inventory accuracy levels are always maintained.

Key Responsibilities

General

Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood, documented, in place, managed, maintained, and enforced
Understand and know how to make use of the various systems in the business
Carry out inventory-related investigations and queries needing resolution and sustainable corrective action and drive the required actions
Manage communication with the customer where required to ensure that the correct information is provided
Ensure that NCRs, NCPs, and IOs are raised and completed for all areas required as identified during inventory processes and investigations
Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum

Storage

Ensure the correct positioning of the stock in the warehouse
Ensure optimal storage of stock through maximum utilisation of space (ABC)
Ensure the consolidation of pallets in the replenishment areas to improve utilisation
Ensure optimal storage solutions are in place by considering product nature and movement frequency
Conduct spot checks on bin locations to ensure bin accuracy
Ensure that the product is correctly handled to ensure that product quality is maintained and no damages occur
Ensure that all units of measure are correct, understood, trained on, and applied
Ensure that the physical and systems align in terms of product, location, and quantity
Measure stock turns, obsolete stock, as well as expired or non-moving stock.

Staff

Ensure sufficient, capable staff are planned and utilised for stock takes
Provide and assist with on-the-job training on inventory procedures

Master data and WMS

Ensure that master data (product master) is maintained and managed in all operations for the purpose of accurate inventory levels
Ensure that the WMS set-up caters to the relevant rules as required for the operations
Ensure that all users have the required access to WMS to perform their inventory tasks.

Book-to-book, cycle counts and stock takes

Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
Ensure cycle count plans are in place based on product type, customer requirements, Value requirements, and risk factors
Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
Ensure empty-bin checks are carried out daily
Report on cycle count results and ensure that any discrepancies are resolved timely
Ensure stock take preparations are carried out correctly before all stock takes, and ensure that the respective inventory records are in place and managed
Ensure stock takes are carried out effectively and correctly as per the Value and customer requirements
Ensure cycle count and stock take results are reported to senior management and clients as required
Ensure all inventory records are correctly filed and easily accessible should they be required (stock take, cycle counts, inventory investigations, etc.)

Reporting

Ensure that daily, weekly, and monthly inventory reports are completed and provided to the relevant management
Ensure that inventory KPIs are maintained and reported on
Investigate inventory KPI failures
Investigate stock variances and assist in the provision of resolution actions
Analyse reports to identify solutions for improvement and/or resolution of problem areas

Minimum Requirements

Grade 12 (Matric)
Logistics / Warehouse/Business Management Diploma/Degree beneficial
5 years of experience in the logistics/warehouse industry with inventory roles and responsibilities for at least 2 of the 5 years

Skills Required