To ensure proper registration and finalisation of client instructions and to ensure deadlines are met timeously and attending to all matters ancillary. Ensure self and team perform high quality company secretarial and statutory services.
Main Duties And Responsibilities
- Advise CRM Manager on pending work
- To ensure proper registration and finalisation of client instructions and to ensure deadlines are met timeously and attending to all matters ancillary.
- Ensure self and team perform high quality company secretarial and statutory services.
- Ensure data accuracy - overall capturing of data and data accuracy
- Oversight responsibility by identifying gaps in records
- Liaise with CRM to correspond gaps in records
- Ensure filing is done accurately.
Administration
- Attend to CRM requests and queries.
- Metro-filling and retrieving records.
- Pasting of minutes and filling current records.
- Lodging at CIPC and track registered documents.
- Assist with Adhoc duties.
- Administration of the filing room & client files in terms of the quality manuals
- Responsible for assisting with the carrying out of client project as identified from time to time
- Scanning in of client records
- Assist with the overflow of Stat Audits
Administration
- Database administration for Prosoft
- Data capturing every prescribed timeframe
- Deactivation of hand over clients within prescribed timeframe
- Verification of Maconomy codes and client codes every prescribed period
- Providing consultants with SLA's or providing supervisor within escalation processes.
- Filing and Metro filing done within prescribed timeframe
- Lodgement of CIPC documents within prescribed timeframe
Staff Development
- Knowledge sharing and upliftment of skills base
- Provide Consultant and Administrator Training
- Keep abreast of relevant changes on own field of work i.e. law amendments, new practice notes, etc.
- Team player and positive attitude
- Attend training courses offered
- Manage own performance and productivity
Qualifications, Recognition of Prior Learning equivalent
- Grade 12
- 1 relevant work experience/Confident and positive demeanor
Training: Essesntial
- MS Word, Excel, PowerPoint, Metro filing system
- More excel training, MS Word, PowerPoint, Caseware
Technical Competencies
- Excellent technical documentation preparation skills
- Exceptional attention to detail and thoroughness
- Research and analyse information and make recommendations based on relevant evidence
- Excellent problem-solving skills - Ability to breakdown complex problems into logical pieces.
- Good organisational and time management skills - ability to handle multiple work streams.
- Exceptional Communication (Written and Verbal) and Interpersonal Skills
- Resilient and Adaptable with the ability to work under pressure.
- Dependable and reliable.
- Strong problem-solving abilities.
- Detail-oriented.
- Focused ability to work on complex tasks to completion.
By sending us your application, Curriculum Vitae, academic records, qualifications, or any other personal information as defined by POPIA:
You have disclosed up to date and accurate records; and
You agree to us keeping your records in our data base as per our Retention Policy.
Declaration
By agreeing to the terms herein, you give BDO South Africa the authority to process your personal information. This consent will remain valid until such time as we have received instructions from you to request, subject to any applicable law and where appropriate, the correction, updating or deletion of your personal information held by us. You further acknowledge and declare that all personal information supplied to BDO is accurate, up to date, not misleading and complete in all respects.
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