Accounts Payable Specialist

SUMMARY:

An Accounts Payable Specialist is responsible for managing the company's accounts payable processes. Key duties include processing and verifying invoices, preparing, and executing payments, maintaining vendor records, and reconciling transactions. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this position. Daily activities include Accounts Payable invoice processing, weekly payment runs, statement reconciliations.

ESSENTIAL FUNCTIONS & RESPONSIBILITES:

Validate, verify, post business transactions, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization

Process payments, both manual and automatic check requests and wire payments

Maintain and reconcile balance sheet accounts

Maintain copies of vouchers, invoices or correspondence necessary for files

Clarify any questionable invoice items, prices or receiving signatures

Obtain proper information and/or data regarding invoice payments

Assist during monthly closure make sure that all payable invoices are registered into accounting system

Handle and post administrational invoices

Check various mail requests, statements and communicate in a polite manner both with creditors and forwarders

Perform other tasks, such as VAT declarations, currency uploading or other tasks if/when they are assigned

Cooperate with GL accountants and auditors providing data, answering to questions o Train colleagues and share information

Replace colleagues during vacation, sick leave periods both in Accounts Payable team and department

Other duties and projects as needed

Make sure, that all weekly procedures are done by using company guidelines

Requirements

PREFERRED EXPERIENCE AND QUALIFICATIONS:

Degree in accounting or finance preferred, or 3-5 years of experience in accounting

Account Payable experience

Experience with GL, International accounting

Fluency in English, both written and spoken

Knowledge in accounting process

Detail oriented, able to multitask, set priorities and meet deadlines

Able to work in a team and independently

Analytical and mathematical skillS

General competence in IT and in Microsoft Office, especially excel

Organizational and communication skills

Teamwork mindset

Ability to analyze and solve problems