Providing support to the Physical Asset Management Team to effectively organise and manage the administration and coordination of the department.
MAIN OUTPUTS3. Health & Safety4. Reporting5. Adhoc
- General Administration
- Manage administration activities for the Physical Asset Management team
- Filing and submission of all documentation.
- Provide regular feedback to all relevant staff and stakeholders to ensure compliance and governance
- Collate, distribute, and control sensitive information and reports to authorised persons
- Analyse, correct, consolidate, and prepare all physical asset management-related documents for reporting purposes.
- Update all relevant control mechanisms to reflect the current situation accurately
- Communicate challenges/concerns to relevant stakeholders timeously.
- Assist in managing all areas of key customer relationships
- Adhere to the BFMs Safety, Health, Environmental and Quality (SHEQ) Management Systems Policies & Procedures as applicable to this position.
- Adopt and maintain ISO policy, procedures and standards for the site
- Implement any measures you may identify in accordance with the standards and procedures
- Meet and maintain H&S Audit results of 75% per audit
- Prepare presentations for Physical Asset Management/relevant stakeholders when required.
- Update and maintain all records, including guarantees, COCs and approval documentation
- Compile and prepare statistics/reports ass and when required.
- Undertake such any other responsibilities as directed by Management.
- Responsible for further specific projects as delegated by the Executive.
- National Diploma in Administration or related qualification
- Certificate in Project management would be an advantage
- Grade 12
- Code B Drivers License
- Minimum 5 years experience in a similar environment
- Customer services experience and knowledge of service level agreements will be advantageous
- IMS (Integrated Management System)
- Microsoft Office (Intermediate) , SAP Knowledge
- Good planning and organizational skills
- Initiative/Proactively
- Written Communication
- Service Oriented
- Attention to detail
- Business Acumen
- Decisiveness
- Display pursuit of excellence
- Maintain confidentiality
- Etiquette / Courtesy in Business
- Planning & execution skills
- Problem Analysis
- Demonstrate independence
- Relationship Building
- Listening
- Teamwork
- Good interpersonal skills
