Administrative Finance Officer

Description

Administrative Finance Officer (Cape Town)

About Us

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard working team has successfully delivered on an unprecedented growth and transformation journey and we are now represented by over 11, 000 employees across over 50 offices worldwide. Read more here: https://www.apexgroup.com/our-story/

Role Purpose

As a Corporate Finance Officer, you will work closely with a team of experienced accountants based in Luxembourg in order to perform the bookkeeping, accounting and analysis of corporate accounts. You will be asked to prepare KPIs, work on month-end closing and put together reports required by local regulators in order to ensure proper follow up of the performance of the business. Working in a multi-cultural, dynamic and complex environment, you will be asked to carry out duties in a professional manner in accordance with policies and procedures, legal/regulatory requirements, service levels and company standards so as to meet with Luxembourg Finance team expectations. You will assist the Luxembourg-based Finance team in reaching a level of excellence and thoroughness as expected by our clients, regulators and management.

Corporate Finance

Accountabilities and main responsibilities:

Under the management of the Finance team in Luxembourg, you will be asked to:

Actively participate to month-end closing processes within different business models and countries. Each business model involves a certain level of complexity (Reporting standards, currency etc.)

• Prepare daily KPIs such as intra-day cash positions, Assets Under Management and regulatory capital requirements.
• Improve financial status by analyzing results, monitoring variances, identifying trends and recommending actions to management.
• Reconcile cash transactions and report/investigate any doubtful item .
• Maintain and improve active database by entering, verifying, and backing up data.
• Increase productivity by participating to the development of automated accounting applications and coordinating information requirements.
• Protect operations by keeping financial information confidential.
• Contribute to team efforts by accomplishing related results as needed.
• Work with the Finance team in Luxembourg to produce the annual business plan and manage the monthly process for updating the forecast.
• Produce financial/business KPIs and requisite reports to provide a clear view of the companys and individual teams performances.
• Constantly improve and enhance your own skills by participating to courses, classes or trainings and show willingness to learn.

General

• Team performance & development: Take ownership of own performance and skill development. Where relevant, identify and escalate any performance issues within immediate team.
• Managing change: Actively participate in change, carry out any assigned tasks within the given timeframe. Be aware of how own activity supports and contributes to a process of change management, advise/plan accordingly. Actively look for operational improvement/make recommendations where there are improvement opportunities
• Leadership: Support execution of strategic vision within function/team.
• Apex knowledge: Have a good understanding of impact of other disciplines within Apex on own area of work.
• Technical knowledge: Have knowledge of an identifiable area of expertise/experience and demonstrate knowledge, to a high level in practice. Be acknowledged by others as a subject matter expert in one or more technical areas
• Business knowledge: Have an understanding of key issues dominating the market for own business area.
• Relationship Management: Actively engage with colleagues in Apex.
• Data integrity/reporting: Accurately draft, prepare and review relevant documentation. Provide accurate and timely data.
• Mandatory training: Complete all mandatory training as per the training calendar and actively remind others to do so.
• Policies and procedures: Ensure knowledge of and compliance with Apex policies and procedures and keep up to date with amendments.
• Verbal: Communication & presentation: present ideas effectively, using appropriate language and tone.
• Written communication: Autonomously produce high quality of work.

Qualifications and skills:

As An Ideal Candidate, You Have Or Are

• At least a Bachelors degree in Accounting, Finance or Business Administration.
• 1 to 3 years of relevant experience within a Finance department and/or Reporting.
• Proven exposure or interest in the Funds industry and related financial activities.
• Good knowledge of Microsoft Excel (Formulas, formatting, pivot tables) with the willingness to learn.
• Fluent in English (Written and spoken); Any other internationally spoken language is a plus (French being highly appreciated).
• Able to meet tight deadlines in a complex environment.
• High professional standards and able to evolve in a young, dynamic and multi-cultural environment.
• Intellectually curious, quick learner and able to identify root causes of issues quickly

Core Skills

• Leadership & performance
• Communication
• Results focused
• Team player
• Technical awareness
• Microsoft Office (Word, PowerPoint etc.)
• Excel: Formulas, Formatting, Pivot Tables (VBA a strong plus)

Whilst this is a reflection of the role it is not exhaustive and employees will be expected to be flexible and take on activities outside of those listed from time to time.