FRONT OFFICE MANAGER at Creative Studio Environment

ONLY CANDIDATES IN CAPE TOWN WILL BE CONSIDERED FOR THIS LEVEL OF POSITION

My client is a busy, fast paced creative environment, which requires a proactive, energetic front office manager whose skills need to extend to managing the smooth running of the studio on a day-to-day basis, while supervising a small team of support staff. Ideally you will have been in a similar role with a level of responsibility for handling diverse aspects across an office environment, being able to "think on your feet", and at the same time, have a strong attention to detail and accuracy.

Your Responsibilities Will Include

• implementing and maintaining administration procedures/office administrative systems
• Basic reception and front desk responsibilities including managing telephone system; handling courier deliveries and collections; relaying messages; communicating studio alerts to staff;
• Maintaining IT & AV hardware and software and liaising with outsourced IT support team to ensure all systems are running smoothly to ensure productivity
• Organising boardroom meetings and catering
• Maintaining upkeep of studio furniture
• Assisting with employment equity submissions
• All travel arrangements for staff
• Overseeing cleaning staff
• Ordering stationery and managing office storage
• Organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Minuting weekly status meetings with design team
• Assisting the organisation's HR function by keeping personnel records up to date, arranging interviews when necessary
• Studio security: managing keys; opening and closing procedures; alarm systems; etc
• Collating of staff timesheet information and issuing to financial manager
• Manage and update asset register for insurance purposes
• Apart from MS Office software skills, ideally you will oversee that staff are updated on all software packages used in this office.

As this is a busy office, we are looking for an experienced person with a minimum of five years of related PA, secretarial and office management experience in a front office of a similar creative and busy nature.

Please send updated CV GIVING CURRENT OR MOST RECENT SALARY LEVEL to Pat Stewart on [Email Address Removed]

Desired Skills

• PA. Secretarial and Office management of five years minimum

Desired Work Experience

• 5 to 10 years

Desired Qualification Level

• Diploma

About The Employer

Busy, creative and productive environment, looking for a person who can provide PA, Office Management and Reception support to the MD and staff. This role will suit a person who likes to work in a diverse, creative environment, but able to provide accurate and deadline driven administration and support.

You will be proactive and looking for diversity in your role.