Human Resources Manager (Boksburg)

Employment Equity

Assist with compilation and submission of the EE reports to the Department of Labour annually by deadline date.

Form & Chair the EE committee

Organize and plan quarterly EE meetings

Minute and distributed meeting minutes

Ensure usage of the EE module on Sage Payroll

Workplace Skills Plan And Annual Training Reports

Work closely with the Training & Development Officer and:

Assist with the compilation and submission of the online reports to Seta

Planning and organizing training

Application of Learnerships via the Pivotal section of the online submission

Ensure usage of the SD module on Sage payroll

Recruitment Process

Follow the full recruitment system, including PPA and fingerprinting

Oversee the co-ordination of recruitment throughout the company.

Set Up Interviews

Conduct Interviews

Ensure that Job Advertisements are placed in the various media

Ensure that Internally adverts are sent out

Compile a comprehensive Recruitment Data Base from CVs received

Conduct Reference Checks

Conduct Exit Interviews

Induction Process

Maintain and Follow the Induction process within the organization

Training of the Induction process

Ensure that the induction schedule is signed and returned

BEE Compliance & Implementation

Assist the National HR Manager in the preparation of the BEE verification audit file on all Elements of the Scorecard

Active Involvement of all Elements of the scorecard

Must have full understanding of current BEE Legislation and requirements

General Human Resources Duties

Drafting Of Letters Of Appointments & Job Descriptions

Ensure that the necessary counselling is given or arranged to the staff when necessary.

Ensure effective communication with the employees

Ensure effective mentoring of employees when necessary

Input in Drafting of Policies and Procedures

Monitors company policy and procedures in line with group policy and prevailing legislation.

Maintaining of KPIs and Performance Appraisals system

Ensure all staff receive performance appraisals in accordance with company policy and monitor accordingly.

Maintain a succession plan for all departments

Attend daily Operations meetings

Must be up to date with current and prevailing labour legislation

Ensure that all policies and procedures are authorized by the Senior HR Manager, prior to be distributed

to employees.

Have valid input for the monthly Newsletter, this must be submitted timeously.

Ensure that the Newsletter is ready for distribution, by deadline date.

Ensure that the Employee of the Month nominations are received timeously. Confirm file checks on these

nominations and then consult with Snr HR Manager and HODs to finalise the winner.

Assist Senior HR Manager with compiling the summarised report to Senior Management of the business

on a monthly basis.

Ensure that a weekly HR report is sent to management

Ensure criminal checks are done for new employees in advance

Ensure criminal checks are conducted for all existing employees every 2 years

Ensure Daily Labour costs are done and submitted

Manage the Time & Attendance system

Manage the on site Clinic

Implement Wellness initiatives

Arrange counselling for employees when required

IR

Deal with all performance, grievance and IR related issues in a legally compliant and professional way

Conduct all investigations regarding theft and other disciplinary issues

Issue the relevant Disciplinary action and documentation

Arrange and sit in disciplinary hearings

Ensure that all IR related employee documents are signed and are in the employees file.

Preparation of Notice to attend a hearing, absconsion, written warnings etc.

Notify all necessary people including the employee of the findings

Attend CCMA/BC cases on behalf of the company

Ensure De-Merit Point Warnings are Issued

Ensure Alert Warning on points are issued

Attend Union Meetings

Investigate the daily absenteeism and issue the necessary disciplinary actions

Payroll Management

Ensure management of the JNB payroll:

Payroll is captured

Deadline dates are met.

Ensure payslips are printed and distributed monthly

Ensure that all payroll related filing is done monthly

Ensure that all employee files are up to date

Prepare all 3rd party payments and schedules by deadline dates, but not limited to the following:

Garnishees

Maintenance Orders

Funeral Contributions

Union Contributions

Bargaining Council Contributions

Provident Fund Contributions

Ensure that all third party preparations are submitted to finance timeously for payments.

All terminated employees files need to be archived.

Ensure regular Employee file checks are done

Ensure submission of electronic UIF declarations and claims via U-filing

Ensure submission of all injuries on duty via the online portal

Ensure that the yearend OID report is submitted to finance for payments

Ensure that the monthly leave report is monitored and further submitted to

The finance department

General

To observe all safety rules and procedures.

To ensure that all equipment and materials are not left in dangerous state.

To ensure all HSE rules & procedures are followed and hazards/near miss and accidents are properly reported.

To raise any work-safety hazard when participating in HSE meetings or Risk Assessment.

Any other reasonable task that may be required by management

Qualifications