OVERALL PURPOSE
The primary purpose of the role is to support the investment reporting team both for onshore and offshore clients and to support the administration needs of the client managers and the portfolio analysts.
WORKING RELATIONSHIPS
This role reports to the Head of Investment Accounting South Africa based in Cape Town and has a strong working relationship with the Investment team across all offices in Stonehage Fleming. Other working relationships include general Stonehage Fleming Relationship Managers, Fiduciary Accountants, external investment managers and linked investment service providers.
Key Responsibilities
PRINCIPAL ELEMENTS AND ACCOUNTABILITIES
- Delivery of high quality service that is both accurate, timeous and of high quality w.r.t. reporting.
- Daily reconciliation of private equity investments, script review and upload into our system along with the ability to understand the cause of exceptions in order to resolve.
- Investment trade coordination: follow up to completion, liaising and following up with 3rd party investment providers (execution team).
- Ability to manage client investments transactional requirements: Data collating from various local and offshore custodians, contributions, withdrawals, coordinating payment requests, ensure cash requirements are met, basic trade preparation for cash flow top-ups, ensure custodial fee accounts topped up at all times, assisting with collating of contract notes relating to corporate actions and reconciling client portfolios.
- Ensure that appropriate controls are in place and performing daily controls to mitigate risk, improving systems efficiency and taking initiative to improve efficiencies wherever possible.
- Supporting the management and coordinating of team deliverables relating to projects and new client take-ons.
- Handling queries efficiently to ensure resolution of both internal and external client queries (in conjunction with the client relationship management team on monthly statements, valuations, deal with selected billing, tax reporting requirements.
- Assist in daily, monthly and quarterly Investment Review processes.
- Administrative problem solving and efficiency creation in the admin space.
- Liaising with 3rd party service providers and with various business contacts, including banks and custodians.
- Draft general correspondence.
- Maintain filing database including daily filing of client documents, contract notes and valuations and bank statements.
- Ability to work both from the office and home on a set weekly schedule.
Bachelors Degree (B.Com Accounting/Commerce/Finance) with accounting and investment insight.
At least 1 to 3 years experience in similar or Fund Accounting positions.
Skills
- Proficiency in MS Office
- Telephonic confidence
- Ability to understand accounting software or reporting software, with experience in Advent, Business Central and ETL processes being beneficial
- Planning & Organizing: Schedules & manages workload effectively, thinks ahead, sets plans
- to achieve goals.
- Teamwork: Supports & works towards team goals, shares information, is helpful & cooperative,
- Communication skill: Communicates clearly and concisely, listens effectively, written.
- Client orientated: Understands and satisfies client needs at all times, delivers excellent client
tasks.
- Accuracy, quality & productivity: Delivers work of a high standard, output is accurate & error
Education Level Degree or Equivalent
Experience Level Mid Level
