Labour Administrator (Time and Attendance)

Duties & Responsibilities

Update on a daily basis any movements / changes on PRP.
PRP capturing of leave, daily and in advance (AL, SL, AW, UL, USL, etc.).
PRP and payroll queries for supervised and unsupervised sites.
Request information from Operation Managers/Area Managers/Supervisors/employees on site to update PRP.
Extract temp payroll from 31st of each month.
Check temp CTC by communicating with Operation Managers/Area Managers and supervisors.
Do corrections where needed on signed off correction sheet.
Extract monthly payroll and for temps from 1-12th of each month on the 13th of the month (even if on a weekend).
Dummy CTC sign off with Operration Managers/Area Managers on all unsupervised sites and receiving CTC checklist for supervised sites.
Communicate with supervisors/team leaders on site etc.
Any corrections to be completed on a correct form and signed off by Divisional Manager and Regional Director.
Capture and extract on PRP or submit directly to Vision to add to the interim.
Once interfaced to PRP, complete roster configuration for each employee.
Site Managers/Operation Managers/Site Supervisors to enroll all employees for biometrics clocking.
Checking employees clocking and absenteeism daily.
Assigning temp replacements, ensure all temps are clocking.
Receiving information directly from units or from Area Managers/Operation Managers.
Rostering of leave/absenteeism, assigning temps against the absent employee with correct reasons using Honeycomb.
Ensure all exceptions are corrected on a daily basis example no clocks in or out (forgot to clock or loadshedding).
Should any unit have an issue with the clocking device and are unable to clock report the device to PRP to resolve.
Check assignments, awol clocks and duplicated clocks.
Should leave change, cancellations must be done.
Ensure employee clocking discrepancies are corrected, liaise with Operation Managers for any changes on the contract.
Check that all corrections pulled through From PRP to Vision.
Prepare interims monthly with supporting documentation and all relevant signatures.
Both C&B and LA to check Dummy CTC and ensure all types of corrections are actioned and closed off.