Executive Assistant and Legal Secretary (CLRO)

The Executive Assistant to the Chief Legal and Risk Officer (CLRO) is responsible for providing high-level administrative support, ensuring efficient operation of the Legal and Risk Management department. This role involves a wide range of administrative duties, from managing schedules and preparing documents to coordinating projects and liaising with internal and external stakeholders. The ideal candidate will have a strong background in legal administration, excellent organizational skills, and the ability to handle confidential information with discretion.

Key Performance Outputs

• Manage the CLROs calendar and travel arrangements, including visa applications.
• Handle correspondence and maintain accurate records.
• Prepare and edit various documents and presentations.
• Type, review, and proofread legal documents and contracts.
• Maintain electronic and physical filing systems.
• Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Arrange logistics for meetings and events.
• Act as the primary point of contact for the CLRO.
• Facilitate communication with internal and external stakeholders.
• Assist with special projects and track timelines and deliverables.
• Handle sensitive information discreetly and ensure compliance with regulations.
• Maintain records of compliance activities and assist with audits.
• Assist in budget preparation, process invoices, track expenses, and prepare financial reports.
• Arrange travel itineraries and prepare travel expense reports.
• Provide administrative support to the legal and risk management teams.
• Assist with onboarding new team members and coordinate team activities.
• Seek to improve administrative processes and participate in professional development.
• Perform additional tasks as assigned by the CLRO.

Requirements

Qualification / Experience

• Matric
• Bachelors degree in Business Administration, Law, or a related field preferable.
• 5-8 years in the same of similar role.
• Proven experience as an executive assistant or in a similar administrative role, preferably in a legal or risk management environment.

Functional / Technical

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite and familiarity with legal software and databases.
• Ability to handle multiple tasks simultaneously and work under pressure.
• High level of professionalism and confidentiality.
• Strong attention to detail and problem-solving skills.

Working Conditions

• Full-time position, may require occasional overtime.
• Office environment with standard office equipment.
• Some travel may be required for meetings and conferences.