Marketing Assistant

Description

The Apex Group was established in Bermuda in 2003 and is now one of the worlds largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13, 000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. Thats why, at Apex Group, we will do more than simply empower you. We will work to supercharge your unique skills and experience. Take the lead and well give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Marketing Assistant

Cape Town

Description

This is an exciting opportunity for you to work with the global marketing team to perform marketing functions for the company. You will be required to contribute to all areas of BAU marketing as well as to ad hoc projects, including digital marketing and general marketing administration.

Applicants must have excellent written and oral communication skills, have a high attention to detail, be dependable and be a team player.

Digital Marketing:

Key Responsibilities include, but are not limited to:

• Managing and maintaining the company's SharePoint intranet site, ensuring up-to-date content and efficient navigation
• Update Grapevine news stories
• Update newsletters & webcasts
• Update employee/ country stats
• Update quick links with updated policies & Org charts
• Ad hoc function page updates/ general support

Reporting & Analysis:

Integrations

• Monthly creation and distribution of integration surveys,
• Gathering feedback, analysing survey results and drafting comprehensive reports for management review
• Maintaining integration survey tracker, ensuring surveys go out at the right time

Town Halls

• Preparing agendas and presentations for monthly country town hall meetings, and coordinating with department heads for agenda items
• Scheduling and overseeing monthly town hall meetings, ensuring smooth execution and recording meetings for follow-up distribution
• Creation of monthly town hall reports

Communications:

• Oversee and update SharePoint calendars, ensuring accurate scheduling and event tracking;
• Drafting and distributing internal communications, monthly Group newsletters
• Loading communications or social media requests on workflow approval system
• Set up of all communications on various emailing marketing systems
• Participating in brainstorming sessions, as well as assisting in the production of video materials

Surveys

• Creating and distributing internal surveys, gathering feedback and share with relevant stakeholders
• Drafting and issuing monthly new joiners communications and onboarding surveys

Admin Related:

• Managing end-to-end business card process, monitoring requests, coordination with the Brand team for creation, and distribution of completed cards
• Processing Marketing-related invoices and on-boarding new suppliers (as the Purchasing Officer)
• Assist the marketing team with day-to-day administration duties such as printing and binding, sourcing quotes, etc
• Perform other duties as assigned.

Personal attributes

• Excellent, articulate grammar and writing skills
• Excellent interpersonal and oral communication skills
• Pro-active and a quick learner
• Confident, honest and hardworking individual
• Organised and Creative
• Ability to solve problems

Skills And Experience Required:

• A degree in Marketing (not essential but an advantage)
• Basic Graphic Design skills (not essential but an advantage)
• Computer proficient with Microsoft Office
• Strong administration and organisational skills
• High attention to detail
• Experience in an assistant position (preferably in a Marketing/communications background)
• Ability to write and edit content to a professional standard
• Experience with email marketing platforms preferred
• Experience in the field of digital marketing preferred
• Experience working with external service providers such as printers, agencies and freelancers

Reporting Structure:

The Marketing Assistant will report to the Communications Managers.

What You Will Get In Return:

• A genuinely unique opportunity to be part of an expanding large global business
• Competitive remuneration commensurate with skills and experience

Training and development opportunities

Additional Information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/