Office Assistant (m/f/d)

At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the worlds leading renewable energy companies.

Our business is focused on deploying the highest quality Solar Photovoltaic and Onshore Wind energy projects. We offer Project Development (Wind & Solar), Engineering, Procurement and Construction (EPC), and Operations and Maintenance (O&M) services for the transition to greater utilisation of sustainable energy globally and are also a recognised leader in off-grid hybrid solar-wind-battery-storage energy solutions.

JUWI has successfully installed over 400 MW in South Africa and over 5, 500 MW internationally. As a significant player for renewable energies, we are listed in the top 10 solar EPC contractors globally, employing more than 1, 300 people worldwide.

We are looking for you as a

Office Assistant (m/f/d)

Your Tasks

Objectives

To provide comprehensive administrative support to the Senior Management Team (SMT) and Administration & Internal Communications Manager.

Primary Responsibilities

• Answering the telephone in a prompt and professional manner - being the voice of the company.
• Reception and hospitality of visitors to the office.
• Responsible for making domestic business travel arrangements mainly via the use of an online booking tool (flights, car rental, accommodation, visa support etc.)
• Assist the Administration & Internal Communications Manager with a variety of tasks not limited to data capturing, reporting, credit card statement recons, office maintenance & cleaning, parking, catering, gifting, staff meetings & events, insurance claims etc.
• Assistance with the implementation of new office procedures and processes.
• Management of the info@juwi.co.za mailbox.
• Maintain the shared calendar.
• Update Office registers as required i.e., Fire Drill List, Contact List, WhatsApp Groups, Inventory etc.
• Manage Uber for Business account
• Petty cash control.
• Maintain office supplies.
• Responsible for all mail and courier services.
• Provide general administrative support to all staff e.g., typing, copying, scanning, binding, filing, document formatting and retrieval, document control etc.
• Ensure that the reception area, meeting rooms, printer/office supply areas, are kept orderly.
• General diary/meeting management, room bookings and appointment scheduling.
• Provide administrative support on special projects for other departments as needed.

Your Profile

Qualifications And Experience

• Matric and/or relevant diploma.
• Minimum 5 years working experience as an Assistant.
• Excellent communication skills and telephone manner with the ability to write clear, grammatically correct communications to internal and external contacts in both English and Afrikaans.
• Good typing speed (60 wpm).
• Fully computer literate. Competent to an intermediate level in Microsoft Office packages e.g., Word, Excel, PowerPoint & Outlook - to be supported by certification.
• Comprehensive travel booking experience, both domestic and international.
• Event coordination experience.

Desirable Attributes

• Strong organisational skills with the ability to quickly assess and prioritise work requests, managing diverse demands on your time.
• Self-motivated with the ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed methods and standard acceptable practices.
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
• Meticulous and detail orientated.
• Has initiative and good analytical and problem-solving ability.
• Assertive with excellent conflict and stress management.
• Active team member with the ability to establish good working relationships.
• Interpersonal and intercultural competencies. Experience in working in an international environment advantageous.
• Willingness to learn.
• Handle personal and confidential information with discretion.
• Professional and presentable.
• Drivers license and own transport (advantageous).

Benefits of working for juwi

Joining JUWI South Africa, you can expect a hybrid work policy, market related salary, performance-based bonus and contribution to medical aid. More so, there is the opportunity to work for an ISO 9001:2015 certified matrix organisation. Experiencing people, processes, ideas and thought patterns from a global perspective. You will be joining a collaborative environment where growth is common and in fact, is encouraged.

Become part of a team that realises leading solar, wind and hybrid projects worldwide. JUWI Global has a high level of commitment and passion for its vision of 100% renewable energy.

Interested?

(Not matching all the requirements, Apply!)

Even if your profile does not match the job brief 100%, perhaps you match it 80% of the way, you could possibly be the right candidate for another position within the JUWI Group.

To apply, please submit your application via our recruitment portal and ensure that you submit your application in English.

We look forward to your energy!

JUWI operates in accordance with the Protection of Personal Information Act 3 of 2013 (POPI Act), and by submitting your personal information to JUWI (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that JUWI may utilise and process your personal information in accordance with the POPI Act.