OFFICE ASSISTANT

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

Thats why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why weve been awarded Global Top Employer status, ten years running.

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Office Assistant

What This Position Is About Purpose

The job function is to Support the Regional sales (KZN & Free state) offices and the Logistics & Customer Service Centre with managing day to day administrative duties. To ensure all necessary regional administration and management of all office requirements are in line with JTI Policy & Procedures. All approved documentation pertaining to Effective management of the East Coast regional OPEX & Marketing budgets & procurement, regional brand management to recon all vouchers, rewards, premiums. Regional management of all Fleet, Boot stock, Branch stock and Trade incentive Tobacco products (TITP). Coordinate and manage various tracking and reconciliations pertaining to regional volume and investments. Loading of regional Contracts and Addendums.

What Will You Do Responsibilities

Monthly Management Reporting Regional retail volume reports from, various data sources regional stock management, Contract management and consumer complaints
Creation of Wholesaler & Cash & Carry Contracts
Create Addendums as an when required
Update & Manage contract tracking report - Expiring/renewals.
Managing Master data on Infostation, Sales Allowance Keys (Report used to manage the Sales allowance monthly recon)
Co-ordinate & Consolidate
Wholesaler & Cash & Carry KPI claims
Bulk Retailer & Branded Forecourt RSP Claims
Update weekly run rate reports to send to RSM's
Receive updated reports and Consolidate in National
Update volume FC report by Brand & Commentary Report
Receive Forecasts from regions, consolidate into one
Reconcile all program initiates and TITP related activities
Ensure that we meet all audit requirements
Framework Orders, GRVs
At the beginning of the year raise framework and PR's for Vendors
Validate the documentation and GR per relevant PO
Manage Regional office requirements including travel support
Play a cross functional role within the department, and being available as a backup should the need arise for unforeseen circumstances, as well as when colleagues are on leave