Procurement Administrator

This Precision Engineering company is based in Kommetjie Cape Town. The company specializes in high-tolerance CNC manufacturing, offering precision engineering and machining solutions. They are known for utilizing advanced CNC technology to manufacture high-precision components, often working with metals, plastics, and composites. The focus on high-tolerance manufacturing means they are capable of producing parts with extremely tight specifications, which is crucial in industries such as aerospace, automotive, medical devices, and industrial machinery.

Key Responsibilities

Procurement and Supplier Management:
Place orders with suppliers for CNC carbide tools, metals, and other manufacturing supplies.
Identify and liaise with new and existing suppliers to obtain competitive quotes for tools and materials.
Negotiate pricing, lead times, and terms of service to ensure cost-effective procurement.
Maintain relationships with suppliers and ensure timely deliveries to avoid production delays.
Metals and Tools Knowledge:
Understand the technical requirements for different types of tools and their applications in the manufacturing process.
Provide recommendations on the best materials and tools based on project specifications and production needs.
Stock Control and Management:
Track and manage inventory levels of CNC carbide tools and metals, ensuring appropriate stock is maintained to meet production demands.
Perform regular stock audits and adjust procurement plans accordingly to avoid shortages or overstocking.
Coordinate with the warehouse team to ensure the accuracy of stock records.
ISO 9001 Compliance and Process Improvement:
Ensure procurement and inventory management processes comply with ISO 9001
Assist in developing and implementing more effective procedures for traceability of tools and materials.
Collaborate with the quality control team to ensure compliance with all relevant quality standards and practices.
Administrative and Documentation Support:
Perform administrative tasks, including filing purchase orders, maintaining supplier records, and tracking order progress.
Prepare detailed reports on procurement activities, stock levels, and supplier performance.
Work closely with the accounts team to ensure proper invoicing and payment for all procured items.
Process Optimization:
Identify areas of improvement in procurement and stock management processes, and propose solutions to enhance efficiency.
Collaborate with different departments to streamline communication between suppliers, the factory, and office personnel.

Key Qualifications

Education: Diploma or equivalent in Engineering, Manufacturing, Procurement, or a related field.
Experience: 2-3 years of experience in procurement, stock management, and administrative roles within the tool and metal industry, particularly focused on precision engineering tools.
Knowledge of Metals and Tools: Strong understanding of various types of metals and their use in manufacturing, as well as a deep knowledge of their applications.
ISO 9001 Compliance: Experience in working with or implementing ISO 9001 standards, particularly in manufacturing and procurement environments.
Administrative Skills: Proficiency in MS Office, and QuickBooks, used for inventory and procurement management.
Communication and Negotiation Skills: Strong negotiation skills with suppliers and the ability to communicate effectively with internal teams and external partners.
Organizational Skills: Highly organized with excellent attention to detail, capable of managing multiple procurement activities and keeping accurate records.

Working Conditions