Project Secretary

Overview / Responsibilities

Wood is currently recruiting for a Engineering Systems Interface Coordinator with extensive experience in the Oil & Gas, Petrochemical or similar sector of the industry to provide support to our Client in the execution of projects based in Secunda.

Job Objective:

• Acting as a first point of contact between Sasol Regional Engineering Enablement (REE) and Wood Engineering.
• Managing engineering personnel administration requirements when workling from Wood offices in Secunda.
• Manage the requesting and returning of documents and drawings from Sasol Regional Engineering Enablement (REE)
• Interface between Sasol Regional Engineering Enablement (REE) and Wood
• Manage interfaces between Wood Engineering and Sasol such as MS Outlook bookings, Signature Hub, HAZOP Rediness Certificates and Utility Forum Interfaces.
• Ensuring Engineers and Engineering HODs have minimal admistrative burdens in conducting business in Sasol Secunda.
• Maintain various records in a database or MS Excel format to maintain structure across projects.

Key Accountabilites & Responsibilities:

• Maintain MS Outlook mailing accounts on a Sasol and Wood platform to ensure meetings may be booked taking the client diaries availability into account.
• Interface with the Engineering Systems Interface Coordinator at Head Office and assist in tasks to stream line the administrative burden of engineering.
• Manage all forms required to interface with Sasol Regional Engineering Enablement (REE) and other various entities in Sasol Secunda.
• Set-up meetings in MS Outlook and MS Teams on behalf of Engineering.
• Review communication mechanisms within Engineering Departments. Maintain MS Teams and MS SharePoint Sites. Maintain user groups as staff changes.
• Manage induction of new engineering starts and the induction material utilised to facilitate induction specific to Sasol Secunda site requirements.
• Perform project related administrative duties for engineers, focussing on a consostant approach across all projects to interface with entities in Sasol Secunda.

Skills / Qualifications

Qualifications:

• Matric / Grade 12
• Relevant additional qualification

Knowledge, skills and experience:

• 4 years experience in the Sasol Secunda environment.

Personal attributes:

• Organisational and time management skills
• Leadership and friendly demeanor
• Flexibility
• Multi-task and networking ability.

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35, 000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.