Senior Executive Assistant (PA)

Job Title: Senior Executive Assistant

Location: On-site (Full-time) - Southern Suburbs Cape Town (Claremont, Tokai, Westlake, Klein Steenberg, Oude Raapkraal)

Salary: Competitive salary based on experience

Start date : ASAP

Job Description

My client is seeking a highly organized, professional, and detail-oriented Personal Assistant to provide top-level support to the Director. The ideal candidate must have exceptional interpersonal skills, be proactive, and able to handle a fast-paced environment with a high degree of responsibility. This is a full-time in-office role that requires flexibility to work after hours when necessary. The ability to answer calls from the Director at any time is critical.

Qualifications

• A relevant diploma or degree in Business Administration, Secretarial Studies, or a related field is preferred.
• Minimum of 4 to 5 years of experience as a Personal Assistant or in a similar executive support role.
• Additional certifications in office management or administrative support will be an advantage.
• Drivers Licence and Own Vehicle

Key Requirements

• Proven experience as a Personal Assistant or in a similar role supporting senior executives.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Ability to work after hours and be available for urgent requests from the Director.
• Discretion and confidentiality are essential.
• Own vehicle and valid drivers license required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and anticipate the Directors needs.
• Positive attitude and proactive approach to tasks

Key Responsibilities

• Provide comprehensive administrative support to the Director, including managing their schedule, arranging appointments, and handling confidential correspondence.
• Be available to answer phone calls from the Director promptly, even outside regular office hours.
• Prepare documents, reports, and presentations as required.
• Manage travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between the Director and internal/external stakeholders, maintaining a high level of professionalism in communication.
• Assist with personal tasks and errands when needed.
• Maintain and organize office systems and files.
• Handle ad-hoc tasks and projects as assigned by the Director.

Additional Information

Flexibility with working hours is required.