Travel Coordinator

• Glencore Holdings South Africa
• Johannesburg, Gauteng, South Africa
• Internal Services function

We are looking for a Travel Coordinator who will be responsible to administer, manage and monitor the corporate travel policies. Ensure travel is aligned to business guidelines and budget to ensure efficient and risk-free corporate travel with a focus on travel to DRC.

Ensure strict adherence to internal risk guidelines with respect to DRC travel and tax regulations.

Primary Tasks & Responsibilities

• Implementation and maintenance of the corporate travel policy.
• Track, record, manage and supervise the overall corporate travel policy.
• Monitor all travel activities of the company.
• Manage all travel within the regulations stipulated for travel to DRC including visas, permits and other relevant travel documents.
• Ensure travel to the DRC is managed within the approved schedule.
• Manage travel arrangements and reservations within approved travel restrictions.
• Advise employees of and assist with required travel documents for flights, visas or passport requirements.
• Book accommodation and tickets accordingly.
• Ensure compliance with all relevant travel policies and procedures across the business.
• Ensure approvals are in place as per the Policy for any travel that takes place outside of the travel timetable / process.
• Identify and suggest improvement and innovation in the travel process.
• Ensure that travel procedures and changes are communicated to employees in a timely fashion.
• Strong administration, filing and management of relevant travel documents.
• Reconciliation of travel expenses
• Manage relationships and negotiate contracts and pricing with travel service providers.
• Manage travel arrangements and reservations within approved travel budget(s).
• Review travel associated invoices / costs as well as statements for accuracy of payments.

Qualifications

• Travel & Tourism Diploma or related qualification essential.
• Diploma in Administrative Management would be beneficial.

Work Experience & Skill Requirements

• 5-7 years` experience in a similar role including corporate business travel management, inclusive of hands-on experience with international travel regulations and corporate travel including DRC.
• Very strong service delivery orientated.
• Strong computer literacy skills in MS Office.
• Strong computer literacy skills in Travel management software.
• Very strong understanding of travel regulations and required documentation for travel to DRC.
• Multi-tasking and excellent management of time and priorities is essential.
• Detail-orientated and highly organized.
• Excellent verbal and written communication skills.