Junior Bookkeeper

Successful Manufacturing Company based in Belville South is looking for a Junior Bookkeeper to assist with their Creditors and wage administration functions. Successful Manufacturing Company based in Belville South is looking for a Junior Bookkeeper to assist with their Creditors and wage administration functions.

The ideal candidate will have substantial exposure to creditor processing, reconciliations, payment advice notes, creditors monthly payment schedule. Experience in IQ Retail will be beneficial. Candidate should be confident in wage payroll and have experience in Sage VIP Payroll.

Responsibilities

• Fulfill daily control procedures over creditor and wage payroll processing in finance and admin team.
• Be able to process:
• goods received vouchers,
• supplier invoices,
• creditor journals and
• month end reconciliations.
• payment advise notes.
• Daily handling of correspondence (emails) received from suppliers and internal personnel. Forward or escalate if relevant.
• Collaborate with acquisition payment cycle, in respect of policy and procedure from purchase requisition to GRV processing stage.
• Assist with compiling/reviewing creditors policy and procedure from purchase requisition to payment stage.
• Compile creditors payment schedule for month end and keep updated until payment is processed.
• Ensure correct allocation of purchases to financial account codes.
• Train backup personnel for various tasks to ensure continuity of the acquisition and payment cycle. Fill out relevant training records and submit them to HR.
• Weekly checks on wage personnels time sheets for any anomalies. Mark and escalate to manager.
• Weekly processing of wage payroll in Sage Payroll Professional Cloud.
• Print weekly payroll pay slips and distribute via Sage Self Service and hard copy to relevant employees.
• Print weekly payroll reports for Finance Department and reconciliation with EMP201.
• Compile STATSA Quarterly Employment Report.
• Keep Delivery Note Sequential Check Google Sheet up to date and transfer invoice number on delivery notes already invoiced.
• Keep Invoiced Items Google Sheet up to date by pairing the relevant delivery note number with the corresponding invoice number.
• Custodian of all financial documentation concerning creditors and wage payroll.
• Keep creditors information updated on accounting software program.

Requirements

• Proven experience as a creditor & wage payroll administrator (or similar description)
• Excellent knowledge of creditors processing and reconciliation. As well as wage payroll procedures and confidentiality.
• Working knowledge of financial software and MS Office
• Attention to detail and accuracy is non-negotiable.
• Excellent communication skills.
• Fluent in English (fluency in Afrikaans is advantageous).

Qualifications

• Compulsory Grade 12
• Preferred - National Certificate in Financial Accounting (or similar/higher qualification)
• 3 Years post-qualifying professional working experience;