Junior Company Secretary

Role Purpose

The role will be required to ensure that all legal entities comply with legal, statutory and governance requirements, and also contribute towards optimisation and continuous improvement of the department. The individual will be required to manage the minute taking and administration of the operational and management committees within the organisation. This individual will also be responsible for assisting the Company Secretary with any corporate legal matters and overall governance requirements including communication, training and reporting.

Requirements

• A CGISA qualification (advantageous)
• At least 1-3 years experience in company secretarial administration
• Sound knowledge and understanding of insurance, financial services, and corporate governance
• Good communication skills (verbal and written)
• Must be computer literate

Duties and Responsibilities

• Assume full end to end Company Secretary function within Guardrisk, partnering with senior leadership.
• Collate information for the various forums and committee packs, including all operational and management meetings.
• Draft agendas, in consultation with chairperson/s, and liaise with committee members.
• Provide input into committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
• Attend meetings and take accurate and professional minutes.
• Draft minutes for vetting by chairperson.
• Assist with the drafting and execution of company resolutions.
• Statutory and secretarial records.
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
• Ensure that all companies comply with the Companies Act, governance principles, various applicable legislation.
• Develop and maintain productive and collaborative working relationships with peers, clients, and stakeholders.
• Continuously develop own expertise.
• Contribute to continuous innovation through the development, sharing and implementation of new ideas.
• Effectively manage time and ensure optimal productivity.
• Be self-confident, self-motivated, and relentlessly pursue targets and goals.