Vacancy for a reception/office assistant/personal assistant in Stellenbosch, Cape Winelands.
Job responsibilities:
- Arranging appointments
- Keeping diary updated
- Drafting of formal correspondence (Dictation and typing of letters)
- Updating of schedules
- General administrative duties, filing, faxing, photocopying
- Opening of all files and updating indexes
- Managing filing system
- Undertake a variety of administrative routines without supervision.
- General office management.
- Responsible for replenishing office consumables.
- Switchboard management- 4 incoming lines - 4 extensions
- Take and receive messages, ensure that staff receive messages promptly
- Ensuring the safekeeping of documents.
- Sending and Receiving Contracts via Courier and post
- Updating of client lists
- Ensuring that all insurance policies are up to date
- Daily Back-up’s on the server
- Responsible for Admin processes, ensuring the office is runs smoothly and remains well-organized at all times.
- Deal quickly and professionally with customer queries and complaints.
- Managing filing system
- Collecting post at the post office
- Liaise with clients in the reception area
Job requirements:
- MS Office
- Strong focus on Excel
- Strong focus on Outlook
- There are no specific degree requirements although previous experience in a similar position will be an advantage.
- Strong numerical and administrative skills
- Strong ability to communicate
- Ability to work independently and under pressure
- High sense of responsibility
- Eagerness to Learn
- Attention to detail
- Well spoken & presentable
