Learning & Development Administrator [Temporary - Cape Town]

Closing Date 2024/02/27

Reference Number MMH230126-1

Job Title Learning & Development Administrator [Temporary - Cape Town]

Position Type Temporary

Role Family Human Capital

Cluster Metropolitan Life

Remote Opportunity Some of the time

Location - Country South Africa

Location - Province Western Cape

Location - Town / City Cape Town

Introduction

Metropolitan is one of the oldest financial services brands in South Africa. With a 126-year legacy of serving the communities in which it operates, Metropolitan represents true empowerment in serving Africa's people through affordable financial solutions that create financial growth and security.

Metropolitan operates in South Africa, but the brand is also present in 12 African countries including, Namibia, Botswana, Kenya, Ghana, Nigeria, Lesotho, and Swaziland. Metropolitan provides financial wellness solutions that meet the needs of low-income clients, including funeral insurance, health, savings, hospital cash-back cover, retirement solutions and life insurance.

Visit us at: www.metropolitan.co.za

Role Purpose

If you are an organised individual with a passion for everything financial and administrative, we might have just the role for you. Our Learning and Development Department is looking for a mature and experienced administrator to form the backbone of the team. The role requires someone who can work independently, and who takes pride in their career and their ability to deliver at a high quality. The key focus areas of the role are budgets and financial controls, asset management, travel and full administrative support to the Learning and Development team. The ideal candidate should also have a keen eye for detail, be well spoken, proficient at written communications and be flexible and eager to assist the Learning team with varied support.

Requirements

National Senior Certificate (Matric)
Human Resources Degree/Diploma
2-3 years relevant work experience in HR environment
Strong Excel skills
Experience working with data and reporting
A natural inclination to finance - budgets, payments and vendor management are a large component of the role
Be well spoken, proficient at written communication and be flexible and eager to assist the Learning team with varied support

Duties & Responsibilities

Budgetary And Financial Controls

Monitor and track spend in relation to budget
Ensure all reallocations are processed
Accurate and timeous processing of invoices
Ensure invoices are processed against the correct object account, cost centre and within the budget
Flag any budgetary risks and takes proactive steps with stakeholders to mitigate and manager
Work with Finance BP to track and recon budgets monthly
Provide an ongoing forecast of anticipated YTD spend and highlight any expenditure risk spend
Ensure data clean-up is done regularly to ensure sufficient and accurate reporting
Ensure new vendors are loaded are within the procurement policy
Ensure Journals and recoveries are done timeously
Information to be evaluated and verified to check any variances or irregularities
Identify and drive cost savings initiatives
Oversee the provisioning of mobile data to all new learners and provide monthly reconciliations (this impacts when leave can and cannot be taken)
Track and report on data consumption of all employees within the team

Asset Management

Maintain an up-to-date data base of all assets
Conduct regular audits of assets in consultation with line manager
Ensure assets are correctly maintained by person to whom they are issued
Highlight any misuse or neglect of assets to relevant manager
Manage full depreciation and replacement of assets process and have assets repaired or replaced in line with good practice
Maintain stock levels of items such as laptops so we have stock on hand

Travel Controls

Coordinate all travel arrangements for Team Leads and Managers within L&D ensuring that costs are contained and in line with travel policy
Approve all travel claims for delegates attending training on the L&D cost centre and in line with travel policy
Process all claims on expense management on behalf of team leads and managers within L&D for approval
Audit all facilitator claims and act as approver for these claims in line with claim policy
Compile monthly expense report of all travel done on Travel-IT

Administrative Support

Provide system and administrative onboarding to new employees within L&D. This includes order new IT equipment, new employee set-up onto new systems, add new employee to all distribution lists, welcome new employee on 1 st day, orientation to the office park incl parking and access, train employee up on systems
End to end arranging of events for the L&D team such as L&D Connect sessions, Management meetings, team building events etc.
Prepare supporting documents for meetings e.g., PowerPoint slides, report packs etc
Monitor special events within L&D e.g., birthdays, anniversaries and arrange appropriate acknowledgement
Assist L&D Manco team with any administrative requests that might arise
Provide any support to the Head of L&D as might arise including drafting emails, diary management, preparation of presentations
Manage all stationery on hand and oversee stock and controls of the L&D storeroom

Competencies