To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. To manage and control all contracts and effectively manage the portfolio on a Regional Basis, the objective being the maximizing of rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e., Accounts and Financial. To manage the financial processes and reporting to clients. To establish and maintain effective support services for the property management functions of the portfolio.
Operational Deliverables
Will include, but not limited to:
- Responsible for the leasing team and the leasing process from start to ensuring the leases are accurately prepared and signed off.
- Ensure all lease renewals, reassessments, lease consolidations and terminations are timeously attended to and professionally compiled.
- Responsible for coordinating and providing assistance to the leasing team.
- Responsible for producing accurate status reports.
- Responsible for other leasing tasks or as directed from time to time this to include strategic input into as required.
- Maintain positive relationships with all tenants and Client Representatives.
- Compile and distribute leasing report internally to portfolio management.
- Manage and administer ad-hoc leases (monthly and lease based).
- Custodian of Master Data for portfolio - maintain and administer.
- Formulate leasing strategies.
- Assist in compiling of annual budgets.
- Custodian of tenant files, ensure up to date with relevant correspondence.
- To offer support to other business units as and when required.
- Ensure resolution of queries within specified SLA requirements. Pro-actively
Decision Making Authority
As mandated in terms of Client SLA. This position operates within budget parameters and the broad framework of existing policies and guidelines, as amended from time to time.
Experience / Education / Knowledge
Grade 12 or relevant qualification equal to NQF level 4.
Additional Property related qualification of any NQF 5 or higher.
A bachelors degree in finance, Property Management, Business or Accounting will be an advantage.
At least 5 years relevant experience in Property Management/Administration, i.e., leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services.
Must hold a valid Fidelity Fund Certificate and satisfy the requirements as set out the by EEAB and current legislation for the position.
Staff management experience.
Knowledge of South Africas property industry, property markets and general administration/Accounting/Finance acumen.
Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement.
ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures.
Skills Required
Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point,
Contract Creation & Procurement system, SAP).
Financial calculation and reporting skills.
Excellent Business administration and organisational skills.
Presentation skills.
Interpersonal skills.
Analytical/sound numeracy skills.
Problem solving and decision-making skills.
Competencies Required
- Communication (both verbal and written). During meetings expresses his/her ideas and opinions so that others understand his/her point. Clearly communicates with employees so they know what is expected of them. Is able to say just the right thing to a variety of people so that they understand what is being said. When speaking, acknowledges diverse points of view/concern by explaining the rationale for
- Influencing. Presents credible, believable evidence that convinces the customer. Uses different influence strategies with different people in order to get the job done. Acknowledges and respects people for their contribution no matter what their level or position. Persuades others that their needs can be met through the options that are available to them being offered. Convinces others to adjust their views in order for all parties to derive a win-win situation. Is seen to have credibility in the eyes of others/executive and general management. Ability to elicit active participation.
- Pro-activity. Anticipates possible future opportunities and puts plans in place to take advantage of these. Assertiveness. During tense and emotionally charged situations, displays an inner calmness that helps restore balance to the situation. During times of confusion, behaves with a sense of personal authority and responsibility that creates order, calmness and clarity. Explains ideas in a confident manner. Maintains
- Judgement. Judges situations correctly despite absence of some relevant facts. Analyses gathered facts before making decisions. Evaluates the pros and cons of possible courses of action before a decision. Demonstrates effective problem solving.
- Delegating. Sets clear standards and procedures. Provides the required resources, including authority, when handing work over to be done. Uses delegation in order to provide challenging developmental opportunities for reporting staff. Provides the appropriate level support once work has been delegated.
drive and productivity.
Interpretation of legal contracts and negotiations.
Attention to detail.
Time management.
Methodical.
Problem solving.
Be able to handle stress in demanding situations.
Attention to deadlines.
Initiative.
Self-confidence.
Assertiveness.
Impact and Influence.
Teamwork and co-operation.
Self-starter.
Integrity.
Diligent.
Major Drivers Of Work Volume
Authority limits.
Complexity of reporting requirements.
Number of leases and profile of portfolio.
Internal
Interface / relationships with:
IT, Senior Finance Manager, Leasing Controllers and Administrators; Accounts
Receivables team.
External
Tenants, Clients
