Junior Fund Associate: Administration & Compliance

• Fund Administration
• Co-Sec
• Based in the North of Mauritius

This Company is output-focused; all of the below items will be assessed on the basis of achievement against the firms overall objectives and not in relation to involvement in activities towards achieving them Requirements:

• Direct areas of responsibility
• Legal
• Assist Senior Fund administrator in summarizing and monitoring administrative, compliance with secretarial action items in legal agreements
• Maintain filing of legal agreements
• Company secretarial
• Maintain filing of all legal agreements, company secretarial documentation etc
• Assist senior fund administrator with discharging responsibility for overseeing company filing system
• Liaise with Management Company and Independent Directors to set up meetings (Board meetings, Committee Meetings etc.)
• Drafting resolutions, preparing and maintaining templates,
• Preparation of internal committee meeting Minutes and reviewing minutes prepared by Management Company
• Assist Senior Fund administrator in overseeing management company
• Maintaining and monitoring various statutory and compliance registers (directors, shareholders, etc.) and ensure Registers are up to date on a quarterly basis
• Assist Senior Fund Administrator in maintaining Policies and Procedures.
• Create and maintain Company secretarial calendar for Portfolio Companys/Holding Companies year end, AFS, reporting dates, obligations etc
• Assist the Senior Fund administrator in managing the process for establishment of legal entities
• Exchange control reporting
• Assist Senior Fund Administrator in discharging responsibility for monitoring compliance with Exchange Control requirements
• Assist with preparation of exchange control applications
• Ongoing exchange control reporting (maintain register of reporting obligations; prepare annual reports etc)
• Responsible for exchange control filings
• Policies Administration & Fund Administration
• Documentation of monitoring and compliance with company policies
• Maintaining register of training and ensuring all staff remain compliant
• Collating information and update register of policies
• Documentation of compliance with policies
• Assist with development of Convergence Standards for board packs
• Develop and maintain register of board meetings (board calendar)
• KYC requirements
• Assist Senior Fund Administrator with:
• Maintaining documentation of KYC policies, processes and procedures.
• Ensuring compliance with KYC requirements under all applicable legislation, agreements and side letters and maintain summary of required procedures;
• Maintaining "auditable" files of KYC documentation gathered. Manage information gathered, including appropriate tracking and
• Manage collection and maintenance of KYC information for counterparts (e.g. in relation to new deals etc)
• Liaise with different counterparties (investor, investees, transferors etc) for completion and maintenance of requisite KYC information and requirements
• Maintain tracker for KYC documents and frequency of KYC review for each counterparty
• Statutory Compliance
• Oversight of compliance with applicable legislation

Relevant degree

2-3 years of experience in a similiar role

• Ad hoc responsibilities
• Assist with ad hoc requests including the following:
• Deal close, documentation
• Reporting obligations
• ESG and Impact reporting, specifically ABAC and AML policies and governance issues at underlying Portfolio Companies
• Assist Senior Fund Administrator with various aspects related to internal compliance monitoring.
• Others as required