Research Administrator (DBA) at Mancosa

Minimum Requirements

MINIMUM REQUIREMENTSQUALIFICATIONS

A post-graduate qualification EXPERIENCE AND SKILLS
At least 12 month's administrative experience
Experience within a higher education institution is advantageousSKILLS AND COMPETENCIES
Excellent communication skills (verbal and written)
Proficient in MS office (word, excel, PPT, outlook)
Attention to detail
Ability to work under pressure
Ability to handle difficult students
Honesty and Integrity
Sound moral principles ADDITIONAL REQUIREMENTS
Must be able to work during weekends when requested

Description

CORE FUNCTIONS PROCESSING OF DOCTORAL THESIS AND ETHICS APPLICATION

Check student's registration status on Manmis/SIS to ensure that student is currently registered
Capture topic details onto excel database and Manmis/SIS
Regular communication with students and supervisors regarding PPR and Pastoral Care
Communicate with supervisors for prospective examiners, and non-evaluative report of the thesis
Communicate with prospective thesis examiners for their availability
Set-up dates for mock-thesis defence, and final thesis defence
Acknowledge receipt of application submitted to Mancosa Research Ethics Committee (MREC)
Minute taking for the MREC
Inform researcher about the outcome of the ethics application THESIS RATIFICATION AND COMPILATION OF PROVISIONAL GRADUATION LISTS
Compile all the relevant documents based on the ratification check list
Follow up with supervisors if there are outstanding reports
Compile the final ratification pack, ensuring that the checklist is complete
Submit the completed ratification pack to the panel for review and sign-off
Provide a final ratification list to the Graduation Department, as per the agreed upon date

DISSEMINATION OF HARDBOUND THESIS COPIES TO THE MANCOSA LIBRARY

Make sure a copy of all the theses is disseminated to the library. GENERAL ADMINISTRATION
Ensure that the topic processing and ratification spreadsheets are updated and saved on e-common
Provide students with templates and resources
Attend to all queries (email, telephonic, face-to-face)
Conduct regular recons with the DBA coordinator and Senior Research Associate
Minute-taking RESEARCH EVENTS
Assist with the planning and execution of research events (conferences, colloquiums, etc.)
Perform allocated duties on the day of the event.

Desired Skills