Media Co-ordinator

KEY DUTIES

Responsibilities Include, But Are Not Limited To

Critical Administration

Raise all Cost Estimates

Issue Billing instructions to finance automated on receipt of signed CE s and PO s

Raise all Purchase Orders aligned to approved media plan

Ensure supplier is loaded as a supplier

Sign all 3rd party supplier IO s and provide them with Purchase Orders

Conduct monthly recons against supplier invoices with campaign managers and central finance team.

Tracking and Managing client Digital Media Budgets

Answer all purchase order queries

Provide Financial Reports from the finance system currently Workbook Software. May include but not be limited to o Unbilled CE s to chase relevant personal to get client sign off

PO s to bill the CE s o Job Reconciliation Statements o Timesheet analysis against retainer service agreements.

Media assistance

Check that Media Plans have client signatures before issuing Purchase Orders to the campaign managers.

Hold all annual client Media Spend Trackers they need to update an excel with all spends across all channels according to Always On and Campaigns. Information is extracted from Media Plans, Purchase Orders and Invoices. This will be a client facing document that requires constant updates.

Other

Liaising with finance, the operations team and any other relevant teams to achieve and produce deliverable

Qualifications

Relevant work experience essential

Minimum a matric certificate

Grade 12

Diploma Certificate In Finance Or Administration Is Preferred EXPERIENCE

Strong financial experience technical accounting

At least 3 years experience in a Digital Agency Advertising environment , with Media understanding

Knowledge in Paid Media

Project Management skills.

Financial understanding and proficiency relevant to agency and delivery of the duties SKILLS AND ATTRIBUTE

KEY COMPETENCIES

Fully MS Office literate

Excel skill level needs

Degree or equivalent